Pali Mountain

We are seeking a detail-oriented and experienced Accounts Payable Manager to oversee the accounts payable process for our growing companies. The successful candidate will manage the day-to-day operations of the accounts payable department, ensure accurate and timely payments to vendors, maintain strong vendor relationships, and contribute to the overall financial health of the companies.

Key Responsibilities

• Monitor daily bank activity and complete monthly reconciliations, track uncleared checks, download bank statements and QuickBooks bank reconciliations (including summary and detail) to bank statement file
• Manage the full accounts payable cycle, process invoices, verify approvals and ensure accurate and timely payments, resolve discrepancies with vendor statements
• Field inquiries from internal departments and external parties, maintain information to track vendor historical data
• Assist Accounting Specialist as needed in posting, reviewing, and reconciling entries
• Export bills and bill payments from Concur to QuickBooks daily, approve bills in Concur, manage vendors and track payments
• Oversee the employee expense reimbursement process, ensuring adherence to policies and timely reimbursement of expenses
• Process credit applications for proposed new vendors, including account setup and maintenance
• Process all camp store invoices against receiving history, reconcile camp inventory purchases between store purchase orders and the QuickBooks camp inventory account
• Annual 1099 and monthly DE-542 processing for vendors
• Administer the corporate credit card program, keep track of cards and train company credit card users, adjust card limits as needed, act as bank liaison for all other questions/issues
• Manage the prepaid card program for our summer camp
• Process corporate card expense reports monthly, ensuring accurate coding and adherence to company policies
• Calculate & record sales and use tax monthly
• Maintain control of petty cash and perform month-end counting and reconciliation
• Calculate and perform GL adjustments for kitchen and beverage inventory monthly
• Track prepaid expenses in all companies and make monthly journal entries to amortize ongoing prepaid expenses
• Create and track intercompany invoices and transfers
• Continuously evaluate accounts payable processes for efficiency improvements and recommend system enhancements to streamline workflows
• Complete month-end and year-end tasks as required

Qualifications

• Education: Bachelor's degree in accounting or finance is required
• Experience: Minimum of 3-5 years of relevant experience, with at least 1-2 years in a supervisory role

Skills

• ProficiencyinMicrosoftExcelrequired
• Minimum of 1-2 years of experience using QuickBooks desktop required
• Experience with Concur preferred
• Contributestobuildingapositiveteamspirit
• Exhibitssoundandaccuratejudgment
• Usestimeefficiently;worksquicklyandproductively
• Strong written and verbal communication skills, with the ability to interact effectively with vendors and internal teams
• High attention to detail and accuracy in managing financial data
• Strong analytical and problem-solving skills, with the ability to resolve issues related to vendor payments and discrepancies
• Excellent organizational and time management skills to handle multiple priorities and meet deadlines
• Seeksincreasedresponsibilities;asksforandoffershelpwhenneeded

Salary and Benefits

• $68,640 per year, exempt status
• Full-time
• Benefits include medical, dental and vision insurance
• Paid holidays, vacation and sick leave

Pali Perks

• Education assistance program
• Matching charitable contribution program
• Camper Benefit Program
• Pali has Heart - Get Paid to Volunteer

Must pass a background check & drug test after an offer of employment has been accepted. We utilize an online background and/or LiveScan fingerprinting is required.