Accounts Payable Manager - Virtual Company
New York, NY
About the Job
Job Title: Accounts Payable Manager
Location: Hybrid – On-site 3 days/week in NYC
Job Type: Temp-to-Perm
Compensation: $55-65/hour (based on experience)
Industry: Financial Technology
Job Overview:
Our client, a leading company in the financial technology industry, is seeking a highly skilled and experienced Accounts Payable Manager. This is a temp-to-perm position with the opportunity to lead the AP function, manage a small team, and drive the implementation of new tools. The AP Manager will oversee the full-cycle accounts payable process, including high-volume invoice matching, approvals, and management of a team based in Manila.
Key Responsibilities:
- Lead and manage the full-cycle accounts payable process, ensuring accuracy and timely processing of invoices.
- Manage a team of 3-4 AP professionals based in Manila, providing leadership, direction, and guidance.
- Implement and manage the new P2P tool, ZIP HQ, ensuring smooth integration and adoption across the team.
- Oversee the matching of invoices to purchase orders (POs), maintaining a deep understanding of the matching process (approximately 400 invoices/month).
- Set up and enforce the correct approval matrix for invoices, in alignment with corporate policies and procedures.
- Collaborate with internal stakeholders and external vendors to resolve any issues, escalate when necessary, and maintain positive working relationships.
- Prioritize workload and manage team tasks to ensure timely completion of all AP-related functions.
- Continuously assess processes for improvement, providing feedback and recommendations for enhancing efficiency and accuracy.
- Ensure compliance with corporate and departmental policies and procedures.
Qualifications:
- 8-10 years of experience in accounts payable, with a strong background in full-cycle AP management.
- Proven experience with ERP systems; NetSuite experience preferred but not required.
- Strong understanding of the AP and TE (Trade Expense) space.
- Demonstrated experience in high-volume invoice matching (400 invoices per month).
- Ability to design and implement effective approval matrices in line with corporate policies.
- Strong leadership and team management skills, with prior experience managing teams in remote or offshore locations (preferably in Manila).
- Proven ability to troubleshoot and resolve issues, escalating as needed.
- Proficiency in working with internal teams and external vendors to manage and resolve AP-related issues.
- Highly organized with excellent prioritization and time-management skills.
- Ability to receive and act upon feedback, with a proactive attitude toward problem-solving.
Soft Skills:
- Strong communication skills and ability to engage with stakeholders at all levels.
- Ability to prioritize and manage multiple tasks in a fast-paced environment.
- Strong attention to detail and a problem-solving mindset.
- Flexible, with a willingness to adapt to changing priorities.
- Resilient and able to navigate challenging situations while keeping the team motivated and focused.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.