Accounts Payable Manager - Beitzel Corporation

About Us:Beitzel Corporation is an Industrial Construction and Service Company with over 50 years of experience in the Energy, Mining, Industrial Construction, Aggregate, and Renewables Industries. The Corporate Headquarters are located in Grantsville, MD with several offices throughout the country.Position Overview:

The general role of the Accounts Payable Manager is to be responsible for monitoring accounts payable processes including petty cash, expense reports, reconciliations, and disbursements. Additionally, this position will ensure that all payments and disbursements are completed in a timely manner and successfully resolve any issues. This individual must be able to effectively manage a team of supporting staff as well as coordinate month-end and year-end processing. 

 

This individual will have a thorough understanding of accounting principles and must be proficient with the products and services offered by the company.  This position must be flexible and willing to work extended hours as needed.

 

The Accounts Payable Manager will report to the Accounting Manager and will work primarily out of the Beitzel Corporate Services location.

What You'll Do:

• Collect, match, and enter expense reports and invoice information into the accounting system
• Serve as liaison between vendors and employees to reconcile charges
• Review invoices for appropriate documentation and approval prior to payment
• Verify dollar amounts, vendor name and address match receipt support
• Follow up on missing expense reports and reconcile reported charges to monthly statements
• Interface with vendors and employees to correct billing errors or fraudulent charges
• Issue weekly check and ACH payments ensuring that vendors are paid on time and vendor discounts are taken
• Maintain accounts payable reports and spreadsheets
• Prepare analysis of accounts as required
• Process expense reports and post transactions to job costing or general ledger accounts in accordance with the company’s accounting policies
• Maintain orderly systems of filing to organize expense reports and related documentation
• Review and prepare annual 1099 forms
• Seek out training opportunities for employees within the Accounts Payable Group
• Supervise the Accounts Payable personnel to include providing performance management

Other Duties

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

 

Working Conditions

• Sit, talk, listen, observe, read, write and type
• Regularly walk, handle, or feel objects, tools, or controls; reach with hands and arms
• The employee must occasionally lift and/or move up to 30 pounds

What You'll Bring:

• High School Diploma or equivalent required - Associate degree in Accounting or Business–related discipline preferred
• 5+ years of accounting or bookkeeping experience or any satisfactory combination of experience and training which demonstrates the knowledge, skills, and abilities to perform the duties noted in this job posting
• Comfortable with data entry and basic account reconciliation
• Familiarity with Viewpoint Construction Software preferred but not required
• Knowledge of accounts payable, record keeping, and bookkeeping principles
• Knowledge of credit card administration and billing preferred but not required
• Experience working in an Accounting department within the construction industry preferred but not required
• Ability to work independently and/or in a team environment
• Proficient in organizational skills with a high level of attention to detail and accuracy
• Demonstrated ability to excel under pressure and ability to meet deadlines
• Intermediate knowledge of Microsoft Office, especially Excel and Outlook
• Ability to communicate effectively both verbally and in writing and to represent the company in a professional, competent, and courteous manner
• Ability to coordinate with cross-functional teams to accomplish common goals
• Must be able to effectively adapt to ever-changing and ever-emerging needs of the Organization

How We'll Support You:

Perks/Benefits 

• Comprehensive Benefits
• Health/Life insurance
• 401(k) retirement plan
• Short/Long term disability
• Paid time off and holidays
• Paid lodging, per diem, and transportation provided for out-of-town work
• Employee focused work environment
• On-the-job mentoring and training
• Internal job postings
• Performance and salary reviews
• Employee feedback program
• Safety-first and drug free work environments
• Bonuses and incentives for working safely
• Company provided tools and basic safety equipment
• PPE allowances with no restrictions on vendors
• Weekly pay with premium pay for Sundays and holidays
• Advancement through defined employee career paths
• Financial tools/programs to help employees reach financial goals, manage money, get out of debt, and save for the future
• Scholarship opportunities for dependent children

 

Additional Eligibility Qualifications

This position requires the completion of a thorough background and pre-employment drug and alcohol screening. In accordance with The Company’s Drug and Alcohol policy, employees are required to participate in random, post-accident and reasonable suspicion drug and alcohol testing as requested.

 

AAP/EEO Statement 
This Company is an Equal Employment Opportunity Employer that provides opportunities without regard to any protected classes under applicable law.

 

ADA Statement

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.