Accounts Payable Manager at Vaco, LLC
Denver, CO 80222
About the Job
Vaco Denver is seeking a detail-oriented and experienced Accounts Payable Manager to oversee and manage the end-to-end accounts payable process for our client in the healthcare industry. In this role, you will be responsible for processing high-volume invoices, ensuring accurate financial record-keeping, and supporting various accounting functions. This is an individual contributor role, and you will not have direct reports but will play a key role in maintaining the efficiency and integrity of the accounts payable function.
Key Responsibilities:
- Oversee the full AP process, ensuring accurate and timely processing of invoices. This includes reviewing, coding, and verifying invoices before approval and payment.
- Manage and execute the payment process, including preparing checks, ACH payments, and wire transfers. Ensure all payments are completed in accordance with company policies and deadlines.
- Act as the primary point of contact for vendors regarding payment inquiries, disputes, and account reconciliations. Build and maintain positive relationships with vendors to resolve any issues promptly.
- Reconcile accounts payable transactions, ensuring that all discrepancies are resolved in a timely manner. Assist with month-end and year-end closing processes.
- Review and manage employee expense reports, ensuring compliance with company policies. Process reimbursements and resolve any discrepancies.
- Assist with the preparation of 1099 forms and ensure compliance with sales and use tax regulations as they relate to accounts payable.
- Maintain and update AP records in the company’s financial software (e.g., NetSuite, Concur, etc.), ensuring that data is accurate and up to date.
- Continuously evaluate and recommend improvements to the AP process to increase efficiency, reduce errors, and streamline workflows.
- Work closely with the finance team to ensure proper allocation of expenses and support other accounting-related functions as needed.
- Proven experience in accounts payable or a similar accounting function, with a minimum of 3 years in an AP management or senior AP role.
- Strong analytical skills with high attention to detail and accuracy.
- Experience with financial software (NetSuite, Concur, Yooz, or similar platforms) and Microsoft Excel.
- Solid understanding of accounting principles and AP processes.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Strong problem-solving skills with the ability to identify issues and resolve them proactively.
- Excellent communication skills and the ability to build effective relationships with vendors and internal stakeholders.
- Experience with NetSuite or similar ERP systems is highly preferred.
- Familiarity with Concur or other expense management systems is a plus.
- Experience in healthcare or similar regulated industries is a plus.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.