Accounts Payable Coordinator at AHMC Healthcare Inc

Responsibilities

Nature and Scope (Essential Functions)

• Process and review all invoices for appropriate documentation and approval prior to payments.
• Respond to vendor inquiries.
• Collect W9s for all vendors to submit 1099 at year-end.
• Expedites the processing of invoices to take advantage of early payment discounts.
• Prepares statements and invoices, checking requisitions and purchase orders for their completeness.
• Exercises care in recording expense account number on invoices to prevent improper charges.
• Forwards checks to the treasury department for review and signature.
• Maintains control log for printed, signed, and received checks.
• Prepare monthly listing of un-vouchered invoices at month-end for accrual purposes.
• Handles details of accounts payable in an accurate and timely manner.
• Maintains confidentiality of hospital financial records.
• Uses proper tact and discretion in handling inquiries from vendors regarding account discrepancies and/or payment delays.
• Performs special projects and assignments in an accurate, efficient and thorough manner.
• Respects the confidentiality of accounts payable and related financial information in performing job duties.
• Maintains strong vendor relationships through effective communication.
• Demonstrates willingness to assist co-workers in the completion of daily tasks or special projects to support the department's efficiency.
• Handles telephone information requests with courtesy and accuracy, and respect for confidentiality.
• Works cooperatively with others within the department and with other hospital departments.
• Performs other duties as requested or required.

Accountability

1. The incumbent is responsible for directing the development and coordination of specific projects assigned.
2. The incumbent is responsible for assuring the assigned projects are completed in a timely and efficient manner.
3. The incumbent is responsible for coordinating with internal and external resources to ensure the success of the assigned projects.
4. The incumbent is responsible for acting in an ethical manner at all times.
5. The incumbent is accountable for maintaining confidentiality.
6. The incumbent is responsible for complying with all company policies and procedures.
7. The incumbent is responsible for complying with all local, state and federal laws.
8. Other duties as assigned.

Qualifications