Accounts Payable Coordinator - Icon Management Group LLC

The Accounts Payable Coordinator is responsible for all outgoing payment activities for all related companies. This position reports to the company Controller. 

Working hours are 8:30 to 5:30 pm daily, full-time onsite only.

We offer a casual yet professional environment in our beautiful boat Marina executive office.

Duties and Responsibilities 

• Receive and verify expense reports; reconciles expense and other financial reports with account balances and other office records 
• Facilitate payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies
• Work with outside CPA firm for financial compliance  
• Ensure outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed
• Assist with accounting records and ledgers by reconciling monthly statements and transactions
• Review the accuracy and approve invoices and reimbursements 
• Complete monthly bank reconciliations 
• Process final departures, lease refunds, and terminations
• Perform physical or electronic deposits. 
• Assist with budgets and management controls
• Calculate and report sales tax based on paid invoices 
• Review reconciliation rom daily pouches, cash registers, PiCon and Clover reports. 
• Enter Approved Invoices in QuickBooks 
• Prepare checks for approved invoices. 
• Read and respond to emails and other communications in a timely manner
• Ensure all AP deadlines are met and communicate issues to management promptly  
• Open and sort mail as a backup to the Office Administrator 
• Other related duties as assigned. 

Job Related Skills  

• Excellent customer service and attention to detail
• Ability to check and validate accuracy of own work product 
• Ability to reconcile financial statements 
• Understanding and applying basic concepts of financial controls, checks and balances 
• Understanding of basic accounting and AP principles 
• Strong general administrative skills including filing, organizing and emails
• Ability to communicate concerns and issues in a timely manner 
• Ability to learn and assimilate new and existing company processes and systems efficiently and effectively
• A teamwork attitude and set the example for others  
• A sense of urgency to respond to inquiries from all businesses

Minimum Qualifications

• At least 3 years of Accounts Payable and general accounting experience
• Beginner to Intermediate experience and skills with QuickBooks

Preferred Qualifications 

• AA, BA or BS in Accounting 
• Some Spanish language skills

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