Accounts Payable at AdNet/AccountNet, Inc

About Us:
AdNet/AccountNet, Inc. is an 8(a), WOSB, LGBTE, and WBE-owned management consulting firm founded in 1990. We blend the best in people with the ongoing demands of the workplace by providing high-quality staffing and executive search services.

Job Title: Accounts Payable Specialist

Job Overview: We are seeking a detail-oriented and highly organized Accounts Payable and Receivables Coordinator to join our finance team. This individual will be responsible for managing purchase orders, processing invoices, matching payments, and maintaining accurate records for both accounts payable and receivable. The role requires precision and effective communication, ensuring timely payment processing and record management.

Key Responsibilities:

• Purchase Orders (PO): Manage and process purchase orders (POs) to ensure accurate payment processing.
• A/P PO Invoice Matching: Match accounts payable invoices with purchase orders to ensure accuracy and proper documentation.
• A/P NON-PO Invoice Handling: Process non-PO invoices and ensure they are properly recorded and paid.
• ACH Invoice Payments: Post ACH (Automated Clearing House) invoice payments to the check register accurately.
• Recurring Invoice Management: Monitor and update the monthly recurring invoice checklist to ensure timely processing and payments.
• Receiving Tickets: Manage receiving tickets to ensure goods and services are accurately recorded and matched with invoices.
• Vouched Invoices: Ensure vouched invoices are processed accurately and in a timely manner.
• Remote Deposit of A/R Payments: Remotely deposit accounts receivable (AR) check payments into the PNC Pinnacle system.
• General Administrative Support: Assist with any other administrative finance duties as required, ensuring compliance with company policies.

Qualifications:

• Proven experience in accounts payable and receivable roles.
• Familiarity with ACH payment processing and remote deposit systems.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Excel and accounting software (experience with PNC Pinnacle is a plus).
• Excellent communication skills, both written and verbal.
• Ability to handle multiple tasks efficiently and meet deadlines.

Preferred Qualifications:

• Experience in accounting or finance positions.
• Knowledge of general accounting principles.
• Ability to work independently and as part of a team.

Working Hours:

• 8:30 AM – 5:00 PM EST, Monday to Friday.

Benefits:

• Medical, Dental, Vision, Life and AD&D Insurance, 401K, PTO

We embrace diversity and equality in a serious way. We are committed to building a team with a variety of backgrounds, skills, and views. The more inclusive we are, the better our work will be. Creating a culture of Equality isn’t just the right thing to do, it’s also the smart thing.