Accounts Payable Clerk - Abacus Service Corporation
Los Angeles, CA 90007
About the Job
Description:
Fieldglass Comments Section: Include a "snapshot " of key information
Candidate Status: If the last job indicates "Present, "
Candidate's Location: Specify the city.
Availability: Indicate the candidate's availability if an offer is made (e.g., two-week notice if currently working).
Previous USC Employment: Note if the candidate has previously worked with USC, if applicable.
Requested Time Off: Mention any requested time off, such as vacation.
Assignment Details:
• Job Title: Accounts Payable Clerk
• Department/Business Unit: Accounts Payable
• Number of Needs: 1 temp (full-time)
• Reason for Need: Invoice processing
• Duration of Assignment: 6 months (Start: January 6, 2025; End: June 30, 2025) with possible extension; no guarantees
• Target Start Date: 1/6/2024 or ASAP
• USC Address where work is being performed: 3500 South Figueroa St UGB 210
• Will this position be virtual or onsite: Remote; USC prefer local job seekers
• Department: Business Services, Accounts Payable
• Parking / Cost: N/A
• Working Days/Hours: 8:30am to 4:30pm / 7.5 hour day / 37.5 hour work week
• Dress Code: Business Casual
• Interview Process: Via Zoom
• Job Description:
- Enter purchase order invoices into accounting system (approximately 150-200 daily)
- Ensures invoice accuracy (i.e. supplier name, invoice amount, invoice date, 1099 type/amount, tax assessment)
- Resolve Supplier and University Department inquiries associated with invoices, check requests, and investigates payment status/issues regarding possible errors
- Support special projects as assigned by Leads or AP manager
• Qualification Requirements:
- Minimum 2 years accounting experience in Accounts Payable or General Accounting
- Strong working knowledge of Microsoft Office functions (Word, Excel and Outlook).
- Strong Organizational skills and attention to detail
- Excellent verbal and written communication skills
- Strong interpersonal skills and ability to build positive working relationships
- Ability to multitask and meet deadlines
- Ability to work in a metric driven environment, where teamwork is essential
• Preferred Requirements:
- Bachelor's Degree in Accounting or equivalent field preferred
- Experience working in a Higher Education environment
- Experience with complex ERP electronic workflow systems (i.e. PeopleSoft, Oracle, SAP, Workday)
Purchase Order Information – CAMPUS ONLY (We will need the PO before the candidate can start on assignment)
• Has the PO already been approved? Pending
o If so, what is the PO or Cost number (Lawson or eMarket):
• Is your PO grant or gift funded? No
• Will the PO be tied to multiple resources? No
Regarding the onboarding process, for Campus - Non-Clinical Onboarding, it can commence pending a criminal check if the role does not involve driving or handling cash. Here are the required steps:
- CORE
- Background Check
- Social Security Trace
- 7 years of work and residence history found by SSN
- County Criminal Check (7 years)
- Federal Criminal Check (7 years)
- Widescreen Plus National Criminal Search
- National Sex Offender Registry
- Application
- Temporary Work Agreement
- Harassment & Discrimination Pamphlet
Please note that USC strongly recommends that all contingent workers become fully vaccinated against COVID-19 and receive booster doses when recommended. Additionally, the campus is urging and strongly recommending the flu vaccination for all employees.
Qualified Applicants with arrest or Conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act
Fieldglass Comments Section: Include a "snapshot " of key information
Candidate Status: If the last job indicates "Present, "
Candidate's Location: Specify the city.
Availability: Indicate the candidate's availability if an offer is made (e.g., two-week notice if currently working).
Previous USC Employment: Note if the candidate has previously worked with USC, if applicable.
Requested Time Off: Mention any requested time off, such as vacation.
Assignment Details:
• Job Title: Accounts Payable Clerk
• Department/Business Unit: Accounts Payable
• Number of Needs: 1 temp (full-time)
• Reason for Need: Invoice processing
• Duration of Assignment: 6 months (Start: January 6, 2025; End: June 30, 2025) with possible extension; no guarantees
• Target Start Date: 1/6/2024 or ASAP
• USC Address where work is being performed: 3500 South Figueroa St UGB 210
• Will this position be virtual or onsite: Remote; USC prefer local job seekers
• Department: Business Services, Accounts Payable
• Parking / Cost: N/A
• Working Days/Hours: 8:30am to 4:30pm / 7.5 hour day / 37.5 hour work week
• Dress Code: Business Casual
• Interview Process: Via Zoom
• Job Description:
- Enter purchase order invoices into accounting system (approximately 150-200 daily)
- Ensures invoice accuracy (i.e. supplier name, invoice amount, invoice date, 1099 type/amount, tax assessment)
- Resolve Supplier and University Department inquiries associated with invoices, check requests, and investigates payment status/issues regarding possible errors
- Support special projects as assigned by Leads or AP manager
• Qualification Requirements:
- Minimum 2 years accounting experience in Accounts Payable or General Accounting
- Strong working knowledge of Microsoft Office functions (Word, Excel and Outlook).
- Strong Organizational skills and attention to detail
- Excellent verbal and written communication skills
- Strong interpersonal skills and ability to build positive working relationships
- Ability to multitask and meet deadlines
- Ability to work in a metric driven environment, where teamwork is essential
• Preferred Requirements:
- Bachelor's Degree in Accounting or equivalent field preferred
- Experience working in a Higher Education environment
- Experience with complex ERP electronic workflow systems (i.e. PeopleSoft, Oracle, SAP, Workday)
Purchase Order Information – CAMPUS ONLY (We will need the PO before the candidate can start on assignment)
• Has the PO already been approved? Pending
o If so, what is the PO or Cost number (Lawson or eMarket):
• Is your PO grant or gift funded? No
• Will the PO be tied to multiple resources? No
Regarding the onboarding process, for Campus - Non-Clinical Onboarding, it can commence pending a criminal check if the role does not involve driving or handling cash. Here are the required steps:
- CORE
- Background Check
- Social Security Trace
- 7 years of work and residence history found by SSN
- County Criminal Check (7 years)
- Federal Criminal Check (7 years)
- Widescreen Plus National Criminal Search
- National Sex Offender Registry
- Application
- Temporary Work Agreement
- Harassment & Discrimination Pamphlet
Please note that USC strongly recommends that all contingent workers become fully vaccinated against COVID-19 and receive booster doses when recommended. Additionally, the campus is urging and strongly recommending the flu vaccination for all employees.
Qualified Applicants with arrest or Conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act
|
Accounts Payable clerk | ||
|---|---|---|---|
|
Professional | ||
|
SEE JD | ||
|
SEE JD | ||
|
No | ||
|
No | ||
|
No | ||
|
SEE JD | ||
|
No |
|
Yes | ||
|---|---|---|---|
|
Onshore Only |
| Hours per Day | 7.5 |
|---|---|
| Hours per Week | 37.5 |
| Total Hours | 975.00 |
Source : Abacus Service Corporation