Job Description

ECAM SECURE (a GardaWorld Company) is the pioneer and industry leader in the manufacture of outdoor video surveillance equipment and video monitoring for over 15 years. At ECAMSECURE, we simplify the way to master complex security needs. ECAMSECURE approaches security challenges holistically, creating solutions that bring the best in technological advances and human expertise to protect people and assets.

Job Summary:

The Accounts Payable Clerk reports to the Accounting Manager. The position is responsible for handling all aspects of the accounts payable area which includes but not limited to processing vendor invoices, coding expenses to the proper G/L account, obtaining approvals for Non-PO invoice and performing three way match for inventory purchases.

Duties/Responsibilities:

• Perform 3-Way match on invoices received from purchase orders and resolve any differences with vendor and/or the Purchasing and/or Receiving Departments.
• Pay vendors timely while taking advantage of any prompt pay discounts.
• Confirm all documents are in the voucher packaging before paying vendor invoices.
• Confirm that non-purchase orders have received proper approval
• Resolve all vendor disputes concerning payment of invoices
• Reconcile vendor statements to vendors ledger in Microsoft Dynamics and WinTeam
• Ensures proper recordkeeping of purchases for use in tax preparation and periodic audits.
• Ensure employer identification numbers or social security numbers have been collected from all vendors for the payables clerk to prepare and submit 1099s.
• Ensures proper maintenance, filing, and storage of records in case of audits.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Proficient in accounting software and Microsoft Office Suite or related software.
• Thorough understanding of accounts payable functions.
• Excellent analytical skills.

• Excellent organizational skills and attention to detail.
• Positive attitude with Respect towards both Management and co-workers
• Strong sense of accountability and dependability
• Ability to work independently and as part of a collaborative Team
• Ability to meet deadlines in a fast-paced work environment

Education and Experience:

• A minimum 2 years of experience in Accounts Payable or related position
• Strong understanding of Accounts Payable functions
• Ability to read and interpret documents such as purchase orders, vendor billing, contracts, etc.
• Ability to communicate effectively with customers, vendors and other company employees.
• Ability to calculate figures and amounts on such documents as invoices.
• Ability to apply concepts of basic mathematics.
• Ability to multi-task while paying attention to accuracy and detail.
• Ability to apply common sense understanding to carry out instructions furnished in written and oral form.
• Ability to operate a computer including the operating system, Microsoft Office programs, Excel, etc.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Qualifications

Education