Accounts Payable Clerk - ECA Staffing Solutions, Inc
Jacksonville, FL 32204
About the Job
LOCATION
Onsite work from our Jacksonville, FL office is required with remote flexibility of up to 2 days per week.
JOB FAMILY DESCRIPTION
Processes the organization's payables in a timely manner and audit for accuracy. Prepares payments for expense vouchers and invoices. Generates routine balance reports. Maintains files and accounting documentation.
GENERAL DUTIES & RESPONSIBILITIES
EDUCATIONAL GUIDELINES
High school diploma or GED required for the role.
GENERAL KNOWLEDGE, SKILLS & ABILITIES
Onsite work from our Jacksonville, FL office is required with remote flexibility of up to 2 days per week.
JOB FAMILY DESCRIPTION
Processes the organization's payables in a timely manner and audit for accuracy. Prepares payments for expense vouchers and invoices. Generates routine balance reports. Maintains files and accounting documentation.
GENERAL DUTIES & RESPONSIBILITIES
- Scan, file and verify original invoices, enter invoices into Workday system and track approval workflows.
- Review and audit employee expense reports entered into Workday system for accuracy and compliance to travel policy and ensure all original receipts are submitted with expense report.
- Answer telephone calls and emails to assist internal and external customers with invoice and payment questions.
- Pay vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; ensuring credit is received for outstanding memos; and issuing stop payments or purchase order amendments.
- Process manual uploads.
- Identify distribution of invoices received directly into Accounts Payable mail via analysis and research.
- Processing of all payment methods.
- Conduct bank account top sheet corrections.
- Coordinate Escheatment processes.
- Conduct Positive Pay exceptions and corrections.
- Verifies vendor accounts by reconciling monthly statements and related transactions
- Performs other related duties as assigned.
EDUCATIONAL GUIDELINES
High school diploma or GED required for the role.
GENERAL KNOWLEDGE, SKILLS & ABILITIES
- High ten-key speed by touch and accuracy required
- Working knowledge of Excel and Microsoft Products
- Experience in Workday highly preferred ***
- Knowledge of use of office equipment (e.g., computerized financial management system, PC, 10-key adding machine) required by the position
- Team oriented
- Self-motivated and energetic
- Knowledge of double entry accounting concepts. Ability to process accounting transactions
- Ability to perform basic math functions, multiplication, division, addition and subtraction
- Ability to spot errors and locate out-of-balance conditions in records, forms and reports
- Ability to keep accurate written records and meet deadlines in an organized manner
- Ability to handle stressful situations and maintain confidentiality. Able to deal effectively with tight month end close processes
- Excellent verbal and written communication skills to technical and non-technical audiences of various levels within or outside the organization (executives, regulators, clients, etc.)
- Ability to establish and maintain effective working relationships with employees, clients and public
- Ability to recognize and identify what information is needed to resolve a problem or question
Source : ECA Staffing Solutions, Inc