University of St. Thomas

Accounts Payable Clerk- Business Office

The University of St. Thomas (UST), a private Catholic University committed to the liberal arts and the religious and intellectual tradition of Catholic higher education, located in Houston, Texas, near the vibrant central business district, Texas Medical Center, and museum district, is seeking applicants for a full-time Accounts Payable Clerk. The position reports to the Accounts Payable Manager.

Position Summary:

The Accounts Payable Clerk is directly responsible for the University's accounts payable function including receiving invoices, accounts payable system input, and generation of disbursement checks.

Essential duties and responsibilities:

• Receives invoices, expense reports, and check requests from University departments and outside vendors
• Verifies correct general ledger account coding, totals, and University approvals on all invoices and inputs them into the accounts payable system
• Generates disbursement checks and distributes by mail on a weekly basis
• Maintains the weekly and monthly processing schedule for accounts payable
• Matches purchase orders and receivers with vendor invoices and resolves any discrepancies
• Responds to vendor and departmental inquiries concerning the status of payments
• Maintains a filing system for all paid invoices as well as all reports, journals, and registers generated from the accounts payable system
• Processes student refund vouchers from student financials
• Knowledgeable of all AP functionality in PeopleSoft Financials including voucher input, editing, budget checking, posting, deleting, and closing: running queries and GL inquiry: payment creation, posting, cancellation, and registers: vendor maintenance, inquiry, and 1099 preparation

Other duties and responsibilities:

• Prepares express checks as required
• Tracks all void checks and inputs them to the accounts payable system
• Continues to improve the payment process
• Performs the yearly preparation of Miscellaneous Income 1099's
• Maintains check stock and envelopes

Knowledge and skills required:

• High school diploma or GED equivalent required
• Minimum of three years accounts payable experience, preferably in a service environment
• Excellent organizational skills with strong attention to detail
• Strong communication skills, both verbal and written
• Strong analytical and problem-solving skills
• Ability to handle and complete multiple tasks under pressure and meet deadlines
• Experience with computerized accounts payable systems
• PC computer skills - Microsoft Word and Excel

Working conditions:

Work is in a general office environment with occasional overtime required

The University of St. Thomas is an Equal Opportunity Employer.