Accounts Payable Clerk - Quanta Services Inc

Daconis the construction business unit of Dashiell, specializing in the construction of high and medium-voltage electrical infrastructure. Dacon has completed hundreds of greenfield substation and substation modification projects up to 500 kV from site preparation through energization. In addition to necessary high voltage construction skills; DACON employees have unique capabilities with regards to control wiring, equipment testing, bus welding and power cable installation. We are unique in the diversity of our skills gained through past project engagements. More information about Dashiell and Dacon can be found at www.dashiell.com.

Job Title:Accounts Payable Clerk

Job Location:1300 Underwood, Deer Park, TX 77536

Primary Function:
The Accounts Payable Admin is responsible for performing the day to day processing of accounts payable transactions that include maintaining assigned vendor accounts with timely and accurate data entry, vendor statement reconciliations, vendor relations and cash disbursements of accounts assigned to his or her control.

Duties & Responsibilities
Employee may be called upon to perform any or all the following functions:

• Distributes invoices for approval to proper associates with organization.
• Prepares invoices for data entry including general ledger coding as required.
• Review all invoices for appropriate documentation and approval prior to data entry based on our organization’s policies and procedures.
• Communicates with satellite offices, vendors, and within the organization, regarding identified issues with accounts payable invoices.
• Verify sales tax on invoices is accurate and communicates with Controller any identified issues with tax on invoices that are out of the norm
• Data entry of invoices for assigned vendors and review data entry of local co- workers and satellite locations for accuracy
• Process out-of cycle disbursements, weekly and mid-monthly checks and wires with Controller - including positive pay uploads to bank and upkeep of Excel check register logs
• Prepare checks for distribution and maintain filing of documentation in vendor files
• Handle communications with vendors regarding statements, invoice payment inquiries, invoices not received, etc.
• Monitor positive pay and ACH transactions daily through banking system including AP ACH setups
• Perform vendor offsets as needed
• Perform Accounts Receivable Customer Master file setups based on documentation received from AR department
• Monitor on-hold invoices and credit items within Accounts Payable.
• Perform general ledger entries and imports
• Initiate the collection of invoices to be reported to Corporate office at month- end (A7) within the company.
• Assist with any month-end close items as required
• Carries out other duties as assigned

Minimum Qualifications / Experience
A minimum of one year of experience in an office setting and a High School Diploma is required. An Associates degree in Business, Accounting, or equivalent field preferred.

Possess skills in the following areas:

• Demonstrated proficiency with Microsoft Office Suite (Outlook, Word, Excel)
• Demonstrated attention to detail to accurately process and review data entry
• Ability to define problems, collect data, establish facts and draw valid conclusions
• Proven communication skills, both oral and written, to convey thoughts, ideas, and facts to a diverse group of individuals from senior management to co-workers
• Ability to prioritize and work in a fast-paced environment to meet all deadlines with minimal supervision

Physical Requirements:

• This position requires minimal physical effort.
• Must be able to endure prolonged periods sitting at a desk and working on a computer for a minimum of 8 hours a day
• While performing the duties of this job, the employee will primarily work indoors, with occasional outdoor exposure to year around weather conditions and noise.
• Working extended hours, including weekends, may be required periodically.
• May occasionally lift up to 25 pounds at a time.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions as defined per Company policy.

Equal Employment Opportunity
DACON is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law.

DACON provides 100% company paid benefits (Medical, Dental, Vision) through LINECO.

Must be at least 18 years of age and legally authorized to work in the United States on a permanent basis without visa sponsorship. No third-party recruiters, please.