ACCOUNTS PAYABLE CLERK - CENTRAL OFFICE - Poteet Independent School District

Primary Purpose:
Work under general supervision and follow established procedures to process purchase orders
and invoices and maintain accounting records. Assist in the prompt and accurate payment of
all expenses incurred by the district.

Qualifications:
Education/Certification:
High school diploma or GED

Special Knowledge/Skills:
Knowledge of basic accounting and purchasing procedures
Ability to use calculator (10-key by touch)
Ability to use personal computer and software to develop spreadsheets and do word
processing
Effective communication and interpersonal skills

Experience:
One year accounting or bookkeeping experience

Major Responsibilities and Duties:

Accounting / Purchasing
1. Receive and process all accounts payable invoices, requisitions, purchase orders, receipts for
advancements, and vendor information in a timely manner and in accordance with established
procedures.
2. Match invoices with proper purchase orders; ensure completeness and accuracy of invoices
and shipments.
3. Detect and resolve problems with incorrect orders, invoices, and shipments.
4. Communicate with district personnel and vendors regarding questionable and/or outstanding
invoices and other information as necessary.
5. Confirm balances in accounts for all requisitions.
6. Prepare and process invoices in a timely manner.
7. Process annual reports and forms for vendors as required by the federal government.

Records and Reports
8. Maintain copies of checks, requisitions, invoices, and purchase orders.
9. Maintain vendor files when changes occur and set up new accounts.
10. Maintain fixed asset inventory records for the district.
11. Keep records up to date.

Other
12. Prepare correspondence using personal computer.
13. Receive incoming calls, answer questions, and direct calls to the proper party.
14. Keep informed of and comply with state and district policies and regulations concerning
primary job functions.
15. Perform other duties as assigned.

Supervisory Responsibilities:
None.

Equipment Used:
Copier, calculator, computer, and printer.

Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:

Work with frequent interruptions. Repetitive hand motions; prolonged use of computer