Accounts Payable Clerk - Automotive - indiGO Auto Group

indiGO Auto Group is a globally recognized and award-winning company with an unparalleled dedication to outstanding customer care and operational excellence. indiGO Auto Group is an industry thought leader representing 24 timelessly modern franchised dealerships in seven US markets, including Houston, TX, Rancho Mirage, CA, Palm Springs, CA, Riverside, CA, Marin, CA, Redwood City, CA, St. Louis, MO, and most recently San Francisco, CA.

indiGO represents the very best in automotive brands: Aston Martin, Audi, Bentley, BMW, Ferrari, Jaguar, Lamborghini, Land Rover, McLaren, Porsche, Rolls-Royce, Rimac, and Volkswagen. We are always looking for bright, motivated, and energetic professionals to add to our world-class team. Each of our dealerships work as a team, and our team strives to be the best for our customers. indiGO is proud to represent the best in luxury automotive brands as well the best people – come and join us today!

What we are looking for:

indiGO Auto Group is seeking a full-time Accounts Payable Clerk to join our Audi Marin team. This is a great opportunity to work for an exciting company in a fast-paced environment.

This is what we offer:

• Opportunity to work in a cohesive and supportive team environment
• Comprehensive insurance plans - medical, dental, vision, life insurance, health savings account, and flexible savings account
• 401(k) plus match
• Unlimited professional training opportunities
• Paid vacation days, sick days, and holidays
• Opportunity for advancement in a growing company
• Brand new, state-of-the-art facilities and equipment

Here is what an ordinary day of work may look like:

• Compare purchase orders to invoices, checking price extensions, and sales tax calculations.
• Enter invoices into the computer system from vendors, checking that the payments have been authorized.
• Maintain the authorized vendor list, periodically checking for the best prices.
• Reconcile vendor statements to invoices posted and authorized for payment.
• Investigate any invoices on the vendor statements that are missing.
• Reconcile any accounts on the accounts payable schedule that cannot be verified by a vendor statement or invoices.
• Reconcile the sublet schedule and investigate any charges that are not work-in-process or overaged.
• Provide management with accounts payable estimates for cash flow purposes.
• Keep a record of forms supply; a copy of the form and who it was last ordered from.
• Responsible for checking the authorization of payments, creating accounts payable checks, and reconciliation of payment schedules and vendor statements.
• Apply payments for accounts receivable customers, noting any shortages.
• Send copies of invoices for any invoices not paid or call customers about variances.
• Notify management of any collection difficulties, making copies of all correspondence and charges for the responsible manager to contact the customer
• Reconcile any accounts that pay by invoice instead of statement (if on balance forward AR).
• Provide new account forms to department managers or customers upon request.
• Verify references on new account forms and forward completed application to management for approval.
• Send out billing statements monthly and print an aged trial balance.
• Send out past due statements for any past due accounts.
• Periodically (weekly) have a meeting with the department managers to review any past due accounts.
• Provide credit history files for account status inquires per management’s guidelines.
• Collect NSF checks by verifying funds, exchanging for cashier’s checks, or making a copy for the departmental manager.
• Ensure that the dealership is in compliance with current collection regulations regarding the hours to call, place of employment calls, and number of contacts allowed.

The opportunity is for you if you have:

• Excellent math and verbal skills. These skills may be tested and evaluated.
• Ability to communicate well over the phone and in written correspondence.
• Excellent computer skills. These skills may be tested and evaluated.
• Previous customer service, collection, or accounting experience.
• Dealership experience preferred.

Pay range for this role is: $26.00 - $36.00 per hour

This job description in no way implies that the duties listed here are the only ones the employee may be required to perform. The employee is expected to perform other tasks, duties, and training as dictated by their supervisors.

indiGO Auto Group is an equal opportunity employer, free from discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including but not limited to recruiting, hiring, advancement, termination, layoff, transfer, leaves of absence, compensation, and training.