Accounts Payable Bookkeeper - PrideStaff

JOB SUMMARY

The Accounts Payable Bookkeeper reports to the AP Coordinator and maintains agency financial and accounts payable records.

ESSENTIAL JOB RESPONSIBILITIES

1. Maintain financial records and accounts using manual and/or automated systems.
2. Post expenditures, receipts and other data to appropriate ledgers.
3. Pay vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
4. Verify vendor accounts by reconciling monthly statements and related transactions.
5. Code accounts payable invoices to proper cost center and account and enter data into the system.
6. Examine payable invoices and supporting documentation, and determine validity of the request, allocation of costs and proper authorization.
7. Prepare reports required by government agencies or mandated by grant terms.
8. Make follow-up contacts regarding vendors and payables to ensure timely paying of accounts payable.
9. Prepare and make bank deposits and/or reconciliations.
10. Maintain accounts payable files.
11. Will think and act quickly and efficiently in emergencies.
12. Will drive on Agency business as needed.
13. Physical presence at the office is required. 

ESSENTIAL JOB REQUIREMENTS

1. High school diploma.
2. College degree in finance, full charge bookkeeping certificate or two (2) years bookkeeping experience.
3. Type 30 wpm.
4. 10-key by touch.
5. Intermediate computer skills in Microsoft Word, Excel, Outlook and PowerPoint, Office 365, Teams, Zoom and other communication/meeting platforms.