Accounts Payable Associate - RUSNAK

Overview

Are you ready to make the next move for your career? Do you have a passion for luxury cars? We are HIRING and we want to hear from you!

JOIN OUR TEAM                 

Rusnak Auto Group is a leader in the automotive industry with a stellar reputation in the Greater Los Angeles and throughout Southern California. Our commitment to serve our customers and win their loyalty has seen us expand to 15 locations with beautiful showrooms in Pasadena, Arcadia, Thousand Oaks, Ontario, Anaheim Hills, and Loma Linda. With over six decades of success and experience, we strive to satisfy our customers’ exquisite taste by offering 12 extraordinary brands of the most sought after luxury cars.

Our Business Office is seeking an Accounts Payable Associate. This is a great opportunity to take your career to the next level. In this position, you will contribute to the success of Rusnak Group by successfully accounting for accounts payable transactions, processing vendor payments and maintaining accounts payable schedules and records. 

Rusnak Auto Group is an equal opportunity employer. We are family owned and operated since the 1960s.

WHAT WE OFFER

• Professional development and opportunities to grow within a well-respected company
• Competitive Pay
• Health Insurance Coverage (medical, dental, vision, and life)
• Comprehensive Benefits Package including Annual Wellness Fair and Employee Assistance Program (EAP)
• 401(k) Retirement Plan
• Flexible Spending Account
• Paid Time-Off (vacation pay, sick pay, holiday pay)
• Parental Leave
• Employee Perks (sports games, theme parks, etc.)
• Employee Referral Bonus Program

*Compensation will be based on experience and skill level.

*To ensure the safety of our employees and clients, we follow current guidelines and provide face masks and hand sanitizers. We use hospital grade cleaning products and increased cleaning frequency. 

Responsibilities

Effectively and Efficiently Manages Processes, Procedures and Follow Up for Accounts Payable

• Monitors the timely submission of payable invoices to the business office. Obtains proper approvals and attaches required supporting documentation prior to posting into accounting.
• Posts approved invoices into ERA on a daily basis insuring that all expenses are recorded in the proper accounting period. Notifies management of any discrepancies if they occur.
• Maintains vendor account records verifying that the statement balance and g/l balances agree. Discrepancies are properly documented and submitted to management prior to payment.
• Creates new vendor records ensuring that company guidelines are being adhered to. Properly identifies and maintains 1099 records for year-end reporting.
• Maintains proper petty cash records notifying management immediately of any shortage or irregularities.
• Processes invoices in a timely manner avoiding late fees, interest charges or penalties from being assessed. Remits payments timely in order to capture vendor discounts wherever available.

 Effectively and Efficiently Manages Schedule Maintenance for Accounts Payable

• Reconciles vendor accounts on a monthly basis comparing statements against the general ledger balances. Any variances are properly noted and submitted to management for review.
• Reviews Schedules on a semi-monthly basis and submits to management prior to end of month close.
• Identifies and researches discrepancies, communicates with management and assists in resolving matters directly relating to the payable desk.
• Generates reports providing expense analysis or other data as requested by the business       

Effectively and Efficiently Manages Accounts Payable Records

• Maintains current and accurate records. Reconciles unpaid invoices against statements monthly, while ensuring accuracy.
• Paid invoices are to be properly filed, marked “paid” and have check copies attached prior to being archived.
• Presents checks for signatures with proper supporting documentation including a vendor reconciliation recap and confirmation of the general ledger balance.

Qualifications

Education, licenses, certification, and/or essential qualifications

• Minimum of 3 years in position of Accounting or similar positions.
• Required: Associate Degree in Accounting or related field
• At least eighteen (18) years of age.
• Desired: Current California Driver License with satisfactory Department of Motor Vehicle driving record.

Degree/Diploma