Accounts Payable Associate (Part-time) - Petrol Advertising

Job Title

Accounts Payable Associate 

Department

Accounting

Employment Type

Part-Time (24 hrs a week)

Schedule

M-F 

Employment Type

$27-$30

Minimum Experience

Some Experience

HYBRID (Office attendance as needed)

PETROL, a leading full-service advertising agency specializing in progressive marketing for some of the biggest brands in tech, sports, and video gaming—among many more—is seeking an Accounts Payable Associate. With dedicated departments for print services, motion graphics, AV, social media, interactive/digital, as well as media planning & buying, we regularly develop fully integrated global marketing campaigns for some major brands across genres.

We're seeking Accounts Payable Associate who will be responsible for client billing and maintaining communication for client payments and bill or payment inquiries.

Duties and Responsibilities:

• Enters all vendor invoices and ensures that general ledger accounts are properly coded, and invoices are applied to the correct purchase order and posted in the correct time period.

• Maintains report of project transactions such as vendor invoices, client invoices, vendor payments, and client payments.

• Creates weekly accounts payable report and determines which invoices are eligible for payment based on client remittance.

• Reviews all invoices for appropriate documentation and approval prior to payment.

• Maintains and updates vendor remittance information as needed.

• Creates new vendor records in the accounting system as needed using vendor W-9.

• Answers all vendor inquiries and resolves any vendor discrepancies by reconciling our records against vendor statements.

• Maintains all accounts payable reports, spreadsheets and corporate accounts payable files.

• Assists Corporate Financial Officers and accounting personnel as necessary.

• Assists in monthly closings.

• Prepares analysis of accounts, as required.

• Filing and keeping digital files up-to-date.

• Performs other duties as assigned.

Competencies:

To perform the job successfully, an individual should demonstrate the following competencies to

perform the essential functions of this position.

• Problem solving—the individual identifies and resolves problems in a timely manner,

gathers and analyzes information skillfully.

• Customer service—the individual manages difficult client/customer situations, responds

promptly to customer needs, solicits customer feedback to improve service, responds to

requests for service and assistance and meets commitments.

• Planning/organizing—the individual prioritizes and plans work activities and uses time

efficiently.

• Self motivation - this person is able to work independently with a desire for continuous improvement.

• Attention to detail - this person has an extremely high level of accuracy.

• Strong accounting knowledge - this person understands broad accounting concepts and procedures and has an analytical mind.

• Quality control—the individual demonstrates accuracy and thoroughness, monitors own

work to ensure quality and apply feedback to improve performance.

• Quantity—meets productivity standards and completes work in a timely manner.

• Adaptability—the individual adapts to changes in the work environment, manages

competing demands and is able to deal with frequent change, delays or unexpected events.

• Dependability—the individual is consistently at work and on time, follows instructions,

responds to management direction and solicits feedback to improve performance.

• Safety and security—the individual observes safety and security procedures and uses

equipment and materials properly.

Final Candidates will need to complete a Background Check 

Petrol Advertising is an Equal Opportunity Employer. All qualified applicants will be afforded equal employment opportunities without discrimination because of race, color, religion, sex, national origin, age, disability, genetics or any other protected characteristic. 

While performing the duties of this job, you'll frequently be sitting at and using a computer and phone. You might occasionally need to stand, walk, reach, and lift up to 10 pounds. We'll make reasonable accommodations for associates with disabilities to help them succeed in performing this job's essential functions. 

For more information about the company, please visit www.petrolad.com

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