Accounts Payable Associate - Water Service Corporation

This position is responsible for timely and accurate invoice and payment processing for a variety of invoice types, expense records, check runs, and electronic payments for all companies of Fairbanks Sewer and Water. This position is responsible for ensuring completeness and correctness of records and data according to Corix policies and procedures. Responsibilities include completing general ledger account reconciliations, bank reconciliations, and providing accurate and timely financial information to management.Who We Are

Within Alaska we are Golden Heart Utilities, working with Utility Services of Alaska and College Utilities to bring safe and clean water and wastewater operations to Fairbanks. Together these three companies are known as Fairbanks Sewer and Water. We are owned by Nexus Water Group,

Nexus Water Group is a leading regulated water and wastewater utility serving more than 1.3 million people across 20 U.S. states and 2 Canadian provinces.
"Nexus" means connection. Through the essential water and wastewater services we deliver, we have a very personal connection to the people, businesses, and communities we serve. This is why our operations are locally led and managed. Every day, over 1,300 professionals deliver vital, safe, and reliable service through over 670 water systems and 360 wastewater systems.

What We Offer

• Paid Time Off and Holidays: Starting at 3 weeks annually and paid company holidays
• Health Benefits: The first day of the month after your start, you'll have access to your health, dental, prescription and vision benefits to help you stay well.
• 401(k) Program: Employer contribution. Employer contribution made to the 401(k) plan are vested at 100% and start 30 days after your start.
• Grow with us: Professionally development opportunities through training, professional certifications, and education allowance
• Employee Resource Groups (ERG): ERGs are voluntary employee groups that form based on shared characteristics or backgrounds and are sponsored by the organization.
• Additional Benefits: Other great benefits include company provided life insurance and Employee Assistance Program just to name a few.

Overview

Are you passionate about safeguarding public health and the environment through water quality management? Suburban Water Systems is seeking a highly motivated and experienced Water Quality Manager to lead our Water Quality Department in ensuring compliance with state and federal regulations. If you're ready to make a positive impact and take the next step in your career, this opportunity is for you.

Fairbanks Sewer and Water is Account Payable Associate. This position is responsible for timely and accurate invoice and payment processing for a variety of invoice types, expense records, check runs, and electronic payments for all companies of Fairbanks Sewer and Water. This position is responsible for ensuring completeness and correctness of records and data according to Corix policies and procedures. Responsibilities include completing general ledger account reconciliations, bank reconciliations, and providing accurate and timely financial information to management.

Work Location and Schedule

This position will be primarily based at our office in Fairbanks, AK.

What you'll do

• Process and pay vendor invoices, PO invoices, consolidated invoices, expense records, checks and/or other payment types in a timely fashion in accordance with Corix payment and check run schedules and vendor terms as applicable.
• Reconcile accounts payable general ledger accounts and perform monthly journal entries. Prepare monthly reconciliations, with applicable support, for various balance sheet accounts. Complete monthly bank reconciliations and perform online banking transactions.
• Reconcile vendor accounts/statements, communicating any issues to the relevant parties for resolution.
• Maintain accurate and current records of check run logs, payment records, and processed and approved invoices in an effective filing system.
• Assist with data collection and analysis, preparing financial reports as required for internal/external audit requests, expense reporting for capital purchases, customer billings, related party transactions, and other non-utility expenditures.
• Process items for timely payment, determining prioritization based on dates and payment terms, and potential discount savings. Address incompleteness, insufficiency or any other issues with invoices or payments with the appropriate party. Negotiate extensions if payment delays occur. Perform weekly check run process in accordance with cash planning policy while taking advantage of discounts.
• Ensure accuracy of invoice/expense/payment record information, verifying expense categories, general ledger codes, appropriate approvals, sufficient backup, and audit trail documentation, etc. Ensure expenses are charged to appropriate accounts and cost centers.
• Process annual 1099 reporting.
• Respond to vendor inquiries regarding invoice and payment questions, and to employee inquiries regarding expense reports. Provide education and assistance where required.
• Perform monthly reconciliation on general ledger accounts.
• Build and maintain relationships with both internal customers and outside vendors.
• Maintain up to date process and procedure manual for tasks required of this position.

What You'll bring

Experience and Education

• Associates degree in accounting,
• OR two (2) to four (4) years progressively responsible accounts payable experience.

Knowledge, Skills and Abilities

• Demonstrated ability to independently plan, prioritize and coordinate a diverse set of activities to consistently meet targets in an environment that includes changing priorities, time demands and frequent interruptions.
• Demonstrated ability to write concise, clear, and grammatically correct communications (letters, memorandums, summaries, etc.) and present them in a professional and diplomatic manner
• Demonstrated ability to use enterprise accounting solutions and PC tools (spreadsheets and word processors). Intermediate Excel skills are required. Proficiency with Microsoft Teams required
• Demonstrated ability to work successfully in a team environment and work independently
• Basic knowledge of computer system operations and office environment peripherals.
• Fusion/Oracle experience is a plus.

About Our Company

We are a proud Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or any characteristic or condition protected by Federal, state, or local law.

We are an E-Verify participating employer.

FSW**