Accounts Payable Associate - Vaco, LLC
East Aurora, NY 14052
About the Job
Location: 636 Girard Avenue, East Aurora NY 14052
Duration: 06 Month
Responsibilities
• Oversee the daily payables functions for the America’s, including but not limited to daily invoice processing queues, metric reviews, aging reduction, cash forecasting, payments, reconciliations and critical month end close activities
• Liaison with both internal teams and 3rd party BPO provider
• Support vendor master maintenance and 2nd validations for banking details
• Adhere to all SOX controls
• Prioritize AP Aging items such as unpaid invoices, unclaimed property.
• Provide direction, coaching, and formal feedback to team members, including 3rd party for general vendor inquires on invoice holds, payment status or items stuck in workflow
• Meet periodically with MGSS process leads and managers to provide download of activities, status of projects and/or any activities that may pose a threat to keeping project timelines
• Provide project support to test new system applications
• Keep projects on track and on budget
• Ensure desktop procedures are in line with current processes and policies
Qualifications
• In-depth knowledge of Accounts Payable workflows, including controls, cash funding and reconciling to forecast amounts.
• Experience in Procure to Pay, including vendor onboarding & maintenance, invoicing and payment activities for both 3rd Party and Intercompany billings
• Ability to independently research and resolve questions related data conversion/validation
• Financial system implementation experience is a plus
• Understanding of financial data, accounting, and reporting impacts
• Proactive at identifying and correcting data quality issues
• Detail-oriented to confirm reconciliations and capture data defects
• Strong analytical skills
• Intermediate knowledge of Microsoft Excel including Pivots, and lookups
• Understanding of data quality and cleansing processes
• Excellent interpersonal and communication skills with a proven ability to communicate effectively and confidently at all levels
• Clear process improvement focus, systematic and organized
• Oracle and Coupa experience preferred
• 5+ years of work experience
• Minimum Associate or BS in Accounting or Finance
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.