Accounts Payable Assistant - SGA Inc.

San Francisco, CA

About the Job

Software Guidance & Assistance, Inc., (SGA), is searching for an Accounts Payable Assistant for a CONTRACT assignment with one of our premier Healthcare clients in San Francisco, CA. This position is remote, with the possibility of occasional in-person activity.

Responsibilities:

Process and code invoices into multiple systems
Research, identify, and resolve complex invoice issues
Manage high volume of invoices and ensure payment within a timely manner
Audit vendor billing for goods, services, labor, and materials against construction and facilities service contracts
Monitor and resolve integration issues between systems
Work with construction project managers and facilities managers to validate charges, troubleshoot issues, and answer AP questions related to billing against contracts and POs
Assist with managing AP-related documents
Upload billing data files between systems and reconcile data to billing documents
Monitor/manage shared email box where vendors and contractors submit invoices, pay applications, and payment inquiries
- Upload received documents into appropriate workflow queues
- Triage supplier and contractor inquiries
Coordinate between suppliers, project managers, and buyers/contracts administrators to resolve billing discrepancies and match exceptions
Provide excellent customer service to departmental users, vendors/contractors
Ensuring work queues are managed within Service Level Agreements (SLA).
Create and run departmental reports or operational monitoring and ad-hoc reports for analysis
Provide guidance to campus users on procedures and policies related to Accounts Payable, Procurement, and Expense Reimbursement
Other Accounts payable related duties as assigned

Required Skills:

Online Accounts Payable systems (e.g, PeopleSoft, Oracle Unifier, IBM-Maximo)
Proficient in MS Excel; MS Access Database; Experience working with large data sets and reports with accuracy
Ability to effectively interact with a diverse professional staff
Excellent written and verbal communication
Strong attention to detail
Good reading comprehension skills
Ability to handle sensitive situations with tact
Bright, quick learner

Preferred Skills:

College degree

SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at https://sgainc.com/ .

SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities. Please visit our company EEO page to request an accommodation or assistance regarding our policy.

Source : SGA Inc.