Accounts Payable Assistant - Avispa Technology

Accounts Payable Assistant 2714630

A leading medical institution is seeking an Accounts Payable Assistant.The successful candidate will process and code invoices into multiple systems. The ideal candidate has accounts payable/bill paying experience

Accounts Payable Assistant Pay and Benefits:

• Hourly pay: $30/hr
• Worksite: Leading medical institution (San Francisco, CA 94158 - Hybrid, Must be onsite for ad hoc in-person activity on a limited basis for training or meetings)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 2 Month Assignment, Possible extension

Accounts Payable Assistant Responsibilities:

• Process and code invoices into multiple systems.
• Research, identify, and resolve complex invoice issues.
• Manage a high volume of invoices and ensure payment within a timely manner.
• Audit vendor billing for goods, services, labor, and materials against construction and facilities service contracts.
• Monitor and resolve integration issues between systems.
• Work with construction project managers and facilities managers to validate charges, troubleshoot issues, and answer AP questions related to billing against contracts and POs.
• Assist with managing AP-related documents.
• Upload billing data files between systems and reconcile data to billing documents.
• Monitor/manage a shared email box where vendors and contractors submit invoices, pay applications, and payment inquiries.
• Coordinate between suppliers, project managers, and buyers/contracts administrators to resolve billing discrepancies and match exceptions.
• Provide excellent customer service to departmental users, vendors/contractors.
• Ensuring work queues are managed within Service Level Agreements (SLA).
• Create and run departmental reports or operational monitoring and ad-hoc reports for analysis.
• Provide guidance to campus users on procedures and policies related to accounts payable, procurement, and expense reimbursement.

Accounts Payable Assistant Qualifications:

• Accounts payable/bill paying experience, basic accounting.
• Experience working with large data sets and reports with accuracy.
• Online accounts payable systems (e.g, PeopleSoft, Oracle Unifier, IBM-Maximo).
• Proficient in MS Excel; MS Access Database.
• Ability to effectively interact with a diverse professional staff.
• Excellent written and verbal communication.
• Strong attention to detail.
• Good reading comprehension skills.
• Ability to handle sensitive situations with tact.
• A bright, quick learner.
• College degree preferred.

Accounts Payable Assistant Shift:

• Monday to Friday from 08:00 am to 05:00 pm, or from 09: 00 am to 06:00 pm.