Accounts Payable Assistant - Avispa Technology

Accounts Payable Assistant 2714630 A leading medical institution is seeking an Accounts Payable Assistant. The successful candidate will process and code invoices into multiple systems. The ideal candidate has accounts payable/bill paying experience Accounts Payable Assistant Pay and Benefits: * Hourly pay: $30/hr * Worksite: Leading medical institution (San Francisco, CA 94158 - Hybrid, Must be onsite for ad hoc in-person activity on a limited basis for training or meetings) * W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL * 40 hours/week, 2 Month Assignment, Possible extension Accounts Payable Assistant Responsibilities: * Process and code invoices into multiple systems. * Research, identify, and resolve complex invoice issues. * Manage a high volume of invoices and ensure payment within a timely manner. * Audit vendor billing for goods, services, labor, and materials against construction and facilities service contracts. * Monitor and resolve integration issues between systems. * Work with construction project managers and facilities managers to validate charges, troubleshoot issues, and answer AP questions related to billing against contracts and POs. * Assist with managing AP-related documents. * Upload billing data files between systems and reconcile data to billing documents. * Monitor/manage a shared email box where vendors and contractors submit invoices, pay applications, and payment inquiries. * Coordinate between suppliers, project managers, and buyers/contracts administrators to resolve billing discrepancies and match exceptions. * Provide excellent customer service to departmental users, vendors/contractors. * Ensuring work queues are managed within Service Level Agreements (SLA). * Create and run departmental reports or operational monitoring and ad-hoc reports for analysis. * Provide guidance to campus users on procedures and policies related to accounts payable, procurement, and expense reimbursement. Accounts Payable Assistant Qualifications: * Accounts payable/bill paying experience, basic accounting. * Experience working with large data sets and reports with accuracy. * Online accounts payable systems (e.g, PeopleSoft, Oracle Unifier, IBM-Maximo). * Proficient in MS Excel; MS Access Database. * Ability to effectively interact with a diverse professional staff. * Excellent written and verbal communication. * Strong attention to detail. * Good reading comprehension skills. * Ability to handle sensitive situations with tact. * A bright, quick learner. * College degree preferred. Accounts Payable Assistant Shift: * Monday to Friday from 08:00 am to 05:00 pm, or from 09: 00 am to 06:00 pm.