Accounts Payable Assistant at Fairmount Homes, Inc

Summary and Purpose:

Purpose: We are seeking an Accounts Payable Specialist to join our Finance team. This role is essential for processing, tracking, and recording payments accurately and efficiently. The AP Specialist will help maintain strong relationships with our team and partners by ensuring timely payments and will also manage our donor records.

Benefits of Accounts Payable Specialist:

• Paid 30 Minute Lunch Break
• Employee discounts at the Fairmount Café
• Paid Time Off (PTO) plan
• 401K plan & matching program!
• Health Insurance, Dental / Vision Insurance, Life Insurance & more

Department: Finance

Employment Skills and Qualifications of Accounts Payable Specialist:

• Commitment to the Mission and Core Values of Fairmount.
• Highly organized, capable of thriving in a fast-paced environment while managing multiple tasks efficiently and accurately.
• Quick learner of new systems and technologies.
• Effective communication skills (oral, written, and interpersonal) with a collaborative mindset.
• Proficient in troubleshooting and problem-solving.
• Excellent work ethic and reliability.
• Ability to maintain confidentiality regarding company and donor information.

Preferred Qualifications:

• Knowledge of accounting and bookkeeping principles.
• Proficiency in Windows environment, including basic Internet, and email operations.
• Experience in accounts payable or accounts receivable.

Essential Duties and Responsibilities of Accounts Payable Specialist:

ACCOUTNS PAYABLE Systems used: Sage Intacct, Ottimate, TaxBandit, Office 365

• Import invoices into Ottimate, ensuring accurate coding and approval.
• Process weekly payment batches, adhering to purchasing policies and procedures.
• Process and reconcile monthly credit card transactions.
• Maintain supporting accounts payable documentation.
• Address vendor and team member inquiries in a courteous and professional manner.
• Update and maintain vendor account information (including W9s, ACH details, etc.).
• File monthly sales and use tax returns.
• Reconcile monthly petty cash drawer.
• Prepare and file annual 1099 forms.

DONOR RECORDS Systems used: DonorPerfect, Office 365, Mail Merge

• Oversee donor records and generate related exports and reports.
• Upload and process weekly donation receipts.

OTHER ACCOUNTING DUTIES Systems used: Office 365, Succeed

• Maintaincertificates of insurance.
• Maintain Monthly Construction in Process (CIP).
• Provide front desk coverage as needed (1-6 hours/week).
• Assist with general administrative tasks or projects as required.