Accounts Payable (AP) Coordinator - Straz Center for the Performing Arts

Be Part of the Show at the Straz Center for the Performing Arts!

The Straz Center is seeking candidates to join our team who have a passion for advancing the arts and embraces the Straz Center's mission and commitment to diversity, equity, inclusion, and accessibility initiatives.

Located in downtown Tampa, the Straz offers flexible hours, event-based schedules including evenings and weekends, and a team-based work environment. Straz benefits for full-time staff include options for health/dental, vision, and other benefits plus a generous 403(b) plan.

This position is responsible for the day-to-day accounts payable processing and cash deposit preparation.

Essential Functions:

• Prepares and processes accounts payable invoices and payments ensuring that payment is timely and accurate.
• Ensures that approvals are obtained for expenditures from appropriate parties.
• Ensures accurate input, proper expense accounting, and prompt payment and filing of paperwork.
• Works with vendors to resolve disputes and ensure that services are not interrupted.
• Research issues with expense variances as part of monthly close cycle.
• Ensures that all monthly closing activities are accurately completed on time. Reviews open invoice reports; follows up with a schedule of payments or adjustments.
• Ensures that departments sign, code, and return invoices in a timely manner (especially alcohol and advertising invoices).
• Utilizes computerized report writers and spreadsheets to assist in the reconciliation of accounts payable, accrued purchases, and manual payments to resolves discrepancies.
• Ensures employees and vendors are following tax-exempt compliance standards.
• Obtains and maintains W-9 for year-end 1099 and 1098 reporting.
• Provides support in the maintenance and revisions of accounts payable policy and procedures.
• Prepares, maintains, and follows-up to ensure all monthly recurring invoices have been properly paid or accrued in the appropriate month.
• Provides accounting support and information for managers, staff, and employees in the areas of accounts payable and employee expenses.
• Prepares daily deposits from ancillary departments.
• Ensures all deposited information gets forwarded to the appropriate individuals.
• Communicates with and performs all tasks associated with Bank of America Cash-Pro Online.
• Receives, sorts, and delivers incoming invoices to appropriate departments.
• Assists with maintenance of procurement card processes.
• Assists DOF/CFO with fiscal year-end audit and tax return preparation.
• Performs other duties and responsibilities as directed within the department.

Other:

• Adheres to all company SOP's, Human Resources policies, Departmental procedures, OSHA/Safety regulations, and GAAP.
• Performs other duties as assigned.
• The job description is intended to describe the general nature and level of the work being performed by people assigned to this position. This is not an exhaustive list of all activities, duties or responsibilities that are required of the employee for their job. Straz Center management reserves the right to amend or change duties, responsibilities, or activities to meet business and organizational needs as necessary at any time, with or without notice.

Minimum Qualifications:

• Communication and Language Skills.
• Mathematical Skills.
• Reasoning Ability.
• Computer Skills.
  • General understanding of integrated business applications.
  • Competency with all Microsoft Office products.
• Other Skills.
  • Proficient use of calculators, telephone, copiers and scanners, fax machines.
  • Must be able to organize and prioritize in a fast paced continually changing environment.
  • Able to manage own priorities and resolve conflicting priorities within the department on a timely manner.
  • Able to exhibit flexibility on workload and priorities as needed.
  • Detail oriented.
• Satisfactory completion of a Background and Credit Check.

Education and Work Experience:

• At least 2 years' experience working in Finance or Accounting.
• BS or BA degree, or equivalent experience in Finance or Accounting.
• General understanding of GAAP policies and procedures.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• The nature of this job requires that the employee work on-site as a regular work routine. Most often, on-site work is required daily.
• While performing the duties of this job, the employee is regularly required to remain in a stationary position for long periods of time and use the computer and telephone. The employee is frequently required to traverse the facility for long periods of time reach, and communicate both in person and by telephone.
• The employee is occasionally required to move up to 15lbs, ascend/descend/work atop ladders, and move and reach- at times in confined spaces.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• The noise level in the work environment is usually moderate.
  
  

The David A. Straz, Jr. Center for the Performing Arts, Inc. is an equal opportunity employer committed to being an inclusive workplace and strongly believes in the importance of having a diverse group of individuals represented. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Please visit our website at www.StrazCenter.org to learn more about the Straz Center.