Accounts Payable (AP) Specialist - George T. Hall Co.

At George T. Hall Company, we are always looking for new and diverse talent and now we are seeking our next Accounts Payable Specialist! If you enjoy a collaborative, technical environment, we have the opportunity for you.

George Hall started the George T Hall Company in 1932 and we continue to keep his vision and legacy alive. Through our evolution, we have adapted and grow into new markets and technologies, which has made us the system integrator you see today. We are CSIA and ISO 9001:2015 certified and we are a proud recipient of the 2023 Best Integrator of the Year award from Control Engineering. People are the foundation of any outstanding organization and we take pride in our diverse workforce that values curiosity, integrity, and innovation.

Our mission is simple: To bring value to our clients by utilizing our expertise in automation and control solutions to improve performance, reduce waste, and provide value data while establishing successful partnerships in the industry.

What we are looking for:

We are seeking an Accounts Payable Specialist for our Anaheim, CA office.

Our clients are contractors or end users supporting a wide range of industries including water / wastewater, pharmaceutical, food & beverage, mining, aerospace, and more. We offer a number of products and services to these industries such as:

• PLC / HMI
• SCADA / Integration Software
• Thermal & Process Instrumentation
• Custom UL Control Panels
• Industrial Field Services

Essential Duties and Responsibilities:

• Perform day to day management of all payment cycle activities and provide efficient service
• Review invoices and pay ensuring customer discounts are applied and credits received for outstanding memos.
• Schedule and prepare checks, online payments, and credit card payments.
• Manage vendor forms, resale certificates, W-9’s, maintenance.
• Reconciliation of vendor statements.
• Review AP aging ensuring payments are up to date.
• Resolve invoice or payment discrepancies.
• Correspond with vendors and respond to payment inquiries in a professional manner.
• Process drop-ship invoices.
• Assist Accounts Receivable (AR) by clarifying freight in costs.
• Follow up on purchase orders with the Receiving Department.
• Reconcile credit card statements.
• Collaborate in the AP closing process at the end of each month.
• Other duties as needed.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions of the job.

• Highly organized and flexible with great attention to detail
• Knowledge of general accounting procedures
• Proficient in data entry and management
• Excellent verbal, written and analytical skills
• Ability to work independently on projects with minimal supervision
• Excellent interpersonal skills and professional writing skills
• Ability to work well independently and in a team environment
• Ability to manage multiple projects with competing priorities

Supervisory Responsibilities:

None

Benefits

• Hybrid scheduling options
• Medical coverage including dental, vision, STD, LTD, accident, and more!
• Flexible personal time off (PTO) program
• 401K retirement plan with generous company match.