Accounts Payable (AP) Analyst - Franciscan Ministries

Position Summary

In this role, you will be responsible for the coordination and analysis of the home office Accounts Payable (AP) department under the supervision of the Accounts Payable Supervisor.

Essential Functions, Key Duties, & Responsibilities

• Manage and support all accounts payable duties and responsibilities.
• Review, match, and code invoices and check requests.
• Manage vendor payments by monitoring discount opportunities; verifying Federal ID numbers; scheduling and processing checks, and ACH Payments.
• Resolve purchase order, contract, invoice, or payment discrepancies.
• Manage online banking activities, including setting up payment templates, initiating payments and Positive Pay Exceptions.
• Serve as System Administrator and internal point of contact for Yardi and DSSI.
• Maintain PO requisition approval workflow within ERP system.
• Assist with month end close and provide supporting documentation for year-end audit.
• Prepare mailing or other distribution of payments as required.
• Correspond with vendors as necessary and respond to inquiries.
• Lead annual preparation and filing of annual form 1099’s.
• Assist the Controller with additional projects and ad hoc reports as needed.
• Assist with outstanding check resolution.
• Assist with filing Unclaimed Property.
• Review Duplicate Report for suspect duplicate transactions.
• Create and distribute Yardi Aging Reports weekly.

• Perform other duties as assigned.
• Comply with all policies and procedures and any updates.

Position Requirements

Education: High school diploma/GED required; Associate’s degree in accounting or finance preferred

Licenses/Certifications: N/A

Experience: 5+ years of experience in high volume accounts payable

Skills & Abilities:

• Ability to multitask and prioritize within a high volume of requests
• Exceptional verbal and written communication skills
• Keen attention to detail
• Excellent time management skills
• Proficiency with Microsoft Office suite
• Proficiency with Yardi, DSSI, or other major ERP system preferred

Travel: N/A