Accounts Payable Analyst - MPW Industrial Services

JOB FUNCTION:

To process accounts payable invoices in an accurate, timely and proficient manner.

ESSENTIAL FUNCTIONS:

1. Manage the full accounts payable cycle from receipt of invoice to payment; including coding invoices, matching purchase orders, obtaining approval, and processing invoices through the accounts payable system.
2. Investigates and resolves complex problems associated with processing of invoices and purchase orders.
3. Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons. Collaborate with various departments to resolve invoices for payment.
4. Investigates and resolves purchase order receipts that have not been vouchered.
5. Review and reconcile supplier statements, research, and correct discrepancies.
6. Assist in preparation of batch check runs and ACH transactions.
7. Responsible for imaging and record retention of all Accounts Payable documents.
8. Assists with creation and updates of all supplier and employee master data for Accounts Payable ERP and P2P solutions.
9. Assists with the administration, monitoring, and account reconciliation of the company credit card programs.
10. Supports the company expense reimbursement process including:
    1. Review of employee expense reports and monitors compliance with internal policies
    2. Responds to employee inquiries related to expense process and policies
    3. Monitors past due expense reports and works closely with employees to timely process reports
11. Prepare reports as requested by AP Supervisor or other management.
12. Participates in end of month AP Financial Closing.
13. Performs other duties as directed.

ADDITIONAL RESPONSIBILITIES:

1. Ensuring proper approval and matching on all accounts prior to payment.
2. Has the authority to make unsupervised decisions consistent with the scope of responsibilities.

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KEY BEHAVIORS:

1. Customer Service: Proactively developing customer relationships by making efforts to listen and understand the customer (both internal and external); anticipating and providing solutions to customer needs; giving high priority to customer satisfaction.
2. Professionalism: Maintaining a high-quality professional appearance and standardizing to improve performance and reputation.
3. Continuous Improvement: Refining and developing new tools and processes through creativity and innovation.
4. Drive to Win: Passionate and candid; challenges are eagerly accepted and motivated to grow.
5. Spirit of Family: Treating all people with respect by supporting and giving back to employees, customers, and local communities. Promoting opportunities within and through referrals.

QUALIFICATIONS:

1. High School Diploma plus 3 years Accounts Payable experience. Associate Degree in Accounting or related degree preferred.
2. Strong computer skills, including Microsoft Office and Teams. D. Edwards and/or 3^rd party AP automation software experience preferred.
3. Ability to effectively present information and respond to questions from suppliers, associates, and management.
4. Strong problem solving skills and ability to identify the issue and propose a resolution.
5. Accurate with a strong attention to detail.
6. Strong oral and written communication skills.