Accounts Payable Administrator - Jack in the Box

Responsible for supporting the day-to-day operational activities of the Supplier Maintenance, Travel & Expense and Accounts Payable teams to ensure accurate and timely supplier updates, expense report audits, invoice processing, etc. in a fast-paced environment with a strong attention to detail and exceptional customer service.

KEY DUTIES/RESPONSIBILITIES:

• Monitors Supplier Maintenance mailbox providing timely and appropriate responses to inquiries.

• Serves as the main point of contact with suppliers, providing follow-up communication for verification of onboarding forms and supplier banking information for new and existing suppliers.

• Updates existing supplier site information and performs audits of supplier/site data is properly entered in the Oracle ERP system.

• Assists with supplier inactivation process and maintenance of appropriate forms for accurate Federal and State tax reporting compliance.

• Audits employee expense reports to ensure compliance with company travel and expense (T&E) policies and procedures, reports findings of non-compliant transactions to department management, and provides timely and appropriate responses to T&E related inquiries.

• Provides support to Accounts Payable department by sorting/scanning incoming mail, processing invoices, preparing check payments for mailing, and reconciliating supplier statements.

• Assists with Accounts Payable subledger period-end close process.

• Performs other related duties, tasks and responsibilities as directed or assigned.

QUALIFICATIONS:

Education - High School diploma or equivalent required; Associate's degree or some college preferred.

Experience - 2-4 years accounts payable and/or general accounting experience.

Skills/Knowledge/Abilities

• Proficient knowledge of general accounting concepts and principles.

• Strong communication skills (verbal and written) and interpersonal skills.

• Ability to deliver outstanding customer service with a professional and positive attitude.

• Detail oriented, organized, and ability to effectively multi-task.

• Experience with ERP systems-Oracle preferred and comfortable navigating various software systems.

• Understands and adheres to SOX processes.

• Ability to work independently as well as in a team environment with minimal supervision.

• Proficient with Microsoft Office Suite: Word, Outlook, specifically Excel (pivot tables, vlookups, formulas, etc.).

• Demonstrates integrity and ethical behavior.

PHYSICAL REQUIREMENTS: Ability to speak/hear clearly in person and on the telephone. Ability to operate a computer keyboard.

REASONABLE ACCOMMODATION: Jack in the Box Inc. and its affiliates will make reasonable accommodations to allow a qualified individual with a disability to enjoy equal employment opportunities and to perform the essential functions of the job. This position description should be applied accordingly. This description of duties is not intended to be all-inclusive or to limit management's discretion to assign other duties or responsibilities as necessary.

The range for this position is $21.59 - $30.24 (non-exempt) and is based on an employee located at our corporate headquarters in San Diego. If the candidate is hired in a different city to work remote, we will apply a geographic pay differential based on the cost of labor in the market in which the employee resides.

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