Accounts Payable Administrator - R&R Human Resources Solutions

Our client, a commercial contractor located in Hinsdale, is seeking an Accounts Payable Administrator. Experience in the construction industry is preferred.

The Accounts Payable Administrator must be a motivated, dependable, self-starter who is able to multi-task.

Primary Duties and Responsibilities

• Reception and telephone answering, routing inbound calls and handling all incoming/outgoing mail and packages to recipients. 
• Accounts Payable, including:
  • Vendor invoices, payables and checks on the prescribed schedule for vendors and suppliers for both the field and warehouse supply items.
  • Entering information into QuickBooks
  • Mailing checks when approved and signed by management.
  • Producing reports for jobs, and distributing to PMs; verification of payments.
• Managing/maintaining employee apparel, including office equipment assets – servicing, leases, etc.
• Manage Invitations to Bid and uploading drawings into files as requested.
• Scanning files and filing the accounting file package fully onto the server for easy retrieval by others.
• Execution of formal Bid proposals with templates and handwritten proposals for review and approval.
• Be a back-up to other office Administrators have the capability to fill in when workload demands.
• Handle candidate applications and screen for appropriate qualifications. Maintain confidential employee personnel files, including handling maintenance of physicals; coordinate with the Safety Manager as needed to maintain up to date employee records and files for regulatory reporting.

• Excellent organization skills are required to organize and stay on schedule of daily work.
• Excellent telephone and personal verbal and written communication skills are required.
• Position requires a high degree of confidentiality.
• Proficiency in common MS Office applications such as Word and Excel.
• Proficiency in QuickBooks.

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