Accounts Payable - Accounting - World Equestrian Center Ocala

The Accounts Payable Clerk will be responsible for processing all invoices and prepares timely payments to remain in good standing with creditors as well as entering and balancing PMS/POS data for the daily revenue report.

 Primary Responsibilities: 

• Matches invoices against purchase orders to verify that quantities and prices are correctly stated; investigate any discrepancies.
• Code invoices using the Company’s chart of accounts
• Assembles invoices for check runs in the direction of the controller. Obtains signatures, mails checks, and files paid invoices.
• Resolves vendor billing disputes, complaints, and requests.
• Reconciles monthly vendor statements to invoices paid/received.
• Maintains files of all disbursements and Accounts Payable records.
• Updating and maintaining W-9 information for assigned business units.
  • Assists with other accounting departmental duties such as filing, phone coverage, and special projects as assigned by the controllers.
• Any other tasks as assigned by management.
• Upload copy of vendor invoice/supporting documentation into the accounting system when payable is recorded.
• These physical demands represent the physical requirements necessary for an associate to successfully perform the essential functions of the position. Reasonable accommodation can be made to enable individuals with disabilities to perform the described essential functions of the position. 
• Physical requirements for particular tasks include but are not limited to: standing for long periods, pushing, pulling, lifting, reaching, and grabbing.
• The associate must be able to sit in the same position for up to 8 hours per day.
• High School Diploma or GED equivalent required.
• Previous office experience required.
• Previous accounts payable experience required.
• Previous hotel experience preferred.
• Previous experience with QuickBooks is preferred.

This job description in no way states or implies that these are the only duties to be performed by the associate occupying this position. Associates will be required to perform any other job-related duties assigned by their supervisor.  This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.

Physical Requirements:

• These physical demands represent the physical requirements necessary for an associate to successfully perform the essential functions of the position. Reasonable accommodation can be made to enable individuals with disabilities to perform the described essential functions of the position. 
• Physical requirements for particular tasks include but are not limited to: standing for long periods, pushing, pulling, lifting, reaching, and grabbing.
• The associate must be able to sit in the same position for up to 8 hours per day. 

Qualifications, Education, Experience, Skills, and Abilities:

• High School Diploma or GED equivalent required.
• Previous office experience required.
• Previous accounts payable experience required.
• Previous hotel experience preferred.
• Previous experience with QuickBooks is preferred.

 The World Equestrian Center is managed by Columbus Hospitality Management, a company committed to providing quality service and memorable guest experiences in a positive and welcoming work environment. We are focused on supporting the needs of our team through our commitment to the family/work life balance and by providing development opportunities.

We are proud to be a Drug Free Workplace/EOE. All applicants will be required to submit to a background check prior to employment.

Our total compensation package includes medical, dental, vision, paid life insurance policy, 401K, Paid Time Off, dining & travel discounts, special offers from our business partners, discount programs, and so much more.