Accounts Payable Accountant I - Chinatown Community Development Center

Job Summary:

The Accounts Payable Accountant I (AP Accountant I) is responsible for the full cycle of accounts payable processing for CCDC corporate programs and properties in an accurate and a timely manner. This position will also be reviewing and processing credit card charges, Amazon and other similar supplies order payment accounts for proper coding, allocation and approval in accordance with company policy. The AP Accountant I is expected to assist and provide support on other regular accounting functions, including but not limited to organizing and maintaining invoices, vendor contracts, W-9s, preparing annual 1099s filing, preparing expense accruals, supporting the monthly government billing process and annual external audits.

A successful candidate for this position requires a responsible individual who is motivated, highly detailed oriented and conscientious in performing quality work. They must possess a strong aptitude for figures and enjoy working independently as well as in a close team setting.

Status: Full-time, Nonexempt, Regular 

Location: Chinatown neighborhood, San Francisco

Hours: Monday through Friday, 9:00a.m. to 5:30p.m.

Salary: $29.79 - $31.35 per hour; Comprehensive benefits

The Organization: A private non-profit founded in 1977, Chinatown Community Development Center believes in a comprehensive vision of community. We own and/or manage approximately 37 affordable housing buildings serving over 4,500 low-income seniors, single adults, formerly homeless adults, and families of diverse ethnic and cultural backgrounds in San Francisco’s Chinatown, Tenderloin, Western Addition, and Polk Gulch neighborhoods. We also build housing, develop grassroots leadership, and engage low-income residents and youth. Our employees are passionate about the mission; thrive in a family organizational culture; and embody values of empowerment, teamwork, and compassion. Chinatown CDC serves a diverse population and is committed to hiring practices that provide culturally competent services. We encourage people of color to apply.

Essential Functions

• Perform the full cycle of accounts payable processing in an accurate and timely manner, from invoice batching and data entry through weekly payment processing via Checks or ACH using MIP and AMEX OneAP system
• Ensure sufficient backup supporting documents on vendor payment requests, credit card processing and Amazon account processing and verify for proper coding (entity, GL, funding sources), allocations, and approval per company policy
• Reconcile monthly vendor statements, review for discrepancies and prioritize payments processing
• Manage and maintain an organized filing system for vendor contracts, W-9s and invoices
• Assist in annual Form 1099s preparation and processing
• Provide necessary payments information to support monthly government billings, financial statement closing and any annual audits process

Job Responsibilities 

• Organize vendor invoices and other supporting documents upon receipt of payment requests
• Review payment requests against vendor invoices and/or other supporting documents for accurate amounts, ensure proper coding and allocation to appropriate departments/properties, and confirm proper approval per company policy. Also verify prior balances paid to avoid double entry of invoices and payment through our AP system
• Batch, enter and post payment transactions in the accounting system upon accountants’ approval
• Perform accurate and timely payment processing to meet due dates on payment terms
• Coordinate with accountants to prioritize cash disbursements according to urgency and cash flow availability
• Prepare weekly check runs and mailing of checks/electronic payment processing via AMEX electronic payment portal in a timely manner
• With support from the Accounting Assistant, print, route checks for signing, and file payment batches with check stubs and all supporting documents
• Prepare positive pay reports for uploading to bank portal where appropriate
• Ensure vendor statements are reconciled at the minimum, monthly
• Respond to vendors and employees’ inquiries and resolve payment discrepancies/queries; provide feedback to supervisor
• Set up, organize and maintain vendor files: ensure W9 forms and contracts
• Follow up on outstanding checks (over 180 days), void and reissue checks if needed
• Assist with year-end Form 1099 processing and filing
• Assist with preparing payment accruals (provide AP information to Accountants)
• Support government billing preparation process by providing AP and payment information
• Assist in any external audit process as assigned
• Assist Fiscal department on other accounting tasks such as check deposits and bank reconciliations as assigned
• Collaborate with other staff to improve and optimize efficiency in AP workflow process

Others 

• Contribute to a safe and pleasant work environment. 
• Follow policies, procedures, and safe work practices 
• Other clerical and administrative support for fiscal department as assigned 

Business Contacts (Internal & External)

• CCDC Fiscal staff
• Other CCDC staff
• Vendors

What You Bring

• Understanding of basic accounts payable procedures
• Strong analytical, and organizational skills, and consistent attention to details
• Ability to prioritize workloads, manage and meet deadlines
• Ability to work under pressure
• Ability to exercise confidentiality
• Ability to work well in both a team setting and independently
• Good interpersonal skills, with strong verbal and written communication skills

Minimum Qualifications 

• Bachelor’s Degree in accounting, Business, Finance, or relevant field, or equivalent combination of education and experience 
• Proficient in Microsoft applications, including Word, Excel and PowerPoint 
• Experience with accounting systems, such as Quickbooks, MIP Abila etc. 

Preferred Qualifications 

• One-year customer service experience 
• One-year experience in accounting related field 
• One-year experience in the non-profit industry 
• Experience with electronic payment systems, such as AMEX, Concur etc. 
• Experience with subsidy management software, such as Yardi 
• Bilingual in Chinese and English 

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