Accounting Technician - The Contractor Consultants

Whiteland, IN

About the Job

Build Your Career with Biancofiori Masonry: Join Us as an Accounting Technician!

Job Title: Accounting Technician

Company Name: Biancofiori Masonry

Job Summary:
Growing commercial masonry contractor seeks an Accounting Technician. If you are driven, outgoing, organized and have excellent attention to detail, we want to talk to you.

The ideal candidate is detail-oriented, analytical, and excited about continuous process improvement. They must be able to work independently under limited supervision while being a team player with strong initiative and sense of urgency. The position has a significant impact on business activities and processes that may require solving problems and issues that are unclear and an understanding of when to develop solutions for manager review. This position requires effective communication, integrity, and dependability. Ability to prioritize and coordinate with other staff members is important. Additional key traits required are the ability to effectively & efficiently meet deadlines in a fast-paced changing environment.

Scope:

Perform a broad range of accounting and business functions that support the preparation and detailed analysis of financial reports for management and stakeholders driven by the interpretation and application of generally accepted accounting procedures. Tasks and responsibilities include processing payroll, human resource and employment actions, accounts payable, accounts receivable, journal entries, account reconciliations, and assistance with financial reporting. In processing accounting transactions, the position will also be required to maintain company records, research discrepancies, and cross train on a wide variety of accounting team responsibilities. Ensure timeliness and integrity of processing transactions and payroll in compliance with federal, state, and local regulations. This position will also respond to a variety of requests by providing information within scope of authority and keeping stakeholders informed.

Overview of Required Tasks:

PAYROLL AND BENEFITS (25%)

Process approved weekly payroll in Foundation ensuring compliance with all applicable laws and tax obligations.
Process all payroll deductions i.e., child support, advances, garnishments, etc.
Process and track recruitment, incentive and bonus payments.
Manage and process retirement and health benefit enrollment, claims, questions, and reporting.
Perform changes and adjustments requested or approved by the foreman and/or superintendent.
Run payroll to cut checks and process direct deposits with the bank.
Process scheduled 941's, WH-1s, WH-3s.
Process end of year W-2's while ensuring accurate employee contact information.
Update payroll tax tables and benefit premiums annually.
Assist with unemployment requests and submissions.
Assist Controller in annual reviews and audits with insurance carriers, retirement companies, bonding company, CPA and other ad hoc requests.
Run weekly employee reports including ad hoc reporting as requested.
Research payroll questions and inquiries.
Serve as a resource and maintain documentation on pay practices and policies.

HUMAN RESOURCES AND EMPLOYMENT (25%)

Manage Bamboo HR platform in partnership with HR Manager.
Onboard new employees in collaboration with the HR Manager.
- Provide all new hire paperwork to new hires.
- Complete employer section and process I-9 verification through E-Verify within 3 days of start date.
- Review and ensure all employee information and documentation has been submitted upon hire and is accurate and up to date in Bamboo HR and Foundation.
- Run background check and add to employee file to determine if new hire is eligible for project requiring.
- Issue computer, phone, clothing, PPE or other assets that are required for the position.
- Report hire to IN.NewHire.com.
- Provide benefit information to insurance brokers.
- Enter eAccess via Foundation Admin and provide information to employees.
- Set up employee records in foundation and sync with Procore.
Attendance tracking of all employees.
Employee reports for confirmation of status to keep foundation and bamboo updated.
Assist in providing annual compensation summaries to employees.
Retention management of employment documentation.
Assist with company functions i.e. holiday parties, employee appreciation events, team building events.

ACCOUNTS PAYABLE, RECEIVABLES AND REPORTING (40%)

Accounting and bookkeeping responsibilities are shared in a cross-functional team environment with review and approval processes to balance receivables and payables timed in respect to project management % of completion milestones, contract and payment terms, and vendor relations.

Lead on subcontractor record setup and maintenance, 1099 payments, and reporting.
Collaborate with Project Managers to process monthly AIA project billings upon project completion submitting all required supporting documentation including G702/703 AIA forms, updated sub/supplier affidavit, lien waivers, and XBE/LEED documentation, insurance and pictures for stored materials, and certified payroll reports (if required).
Recording deposits, receipts, invoices and payments in Foundation AR, AP and GL modules attaching documentation electronically and securing required reviews and approvals.
Generate invoices for review and approval with subsequent processing of print checks or ACH payments with consideration of contractual agreements.
Follow guidelines on proactive collection of overdue accounts and invoices.
Prepare reconciliations for bank and credit card accounts.
Assist Controller and Project managers with data pulls, research, and ad hoc reporting.
Maintain vendor records and most advantageous payment terms and methods.
Maintain paper and electronic documentation and implement file retention practices.
Research and resolve/escalate discrepancies.

PROFESSIONAL DEVELOPMENT AND OTHER DUTIES (10%)

Seek out professional development opportunities to grow professionally in skills and network.
Cross train in a wide variety of accounting support duties.
Respond to requests by providing information within scope of authority.
Collaborate on process improvements and new initiatives.

Qualifications/Experience:

Minimum of High school diploma/GED with 4 years of experience
Preference for bachelor's degree with 1+ years of experience
Strong written and verbal communication skills
Strong problem-solving skills
Excellent analytical and computational skills
Time management skills with proven ability to meet deadlines
Work well in fast paced team environment
Construction experience is a plus
Valid driver's license
Ability to pass a drug screening

Computer Skills (preferred but not required):

Microsoft Office Suite
Foundation Software
Procore
Dropbox
Adobe

Required language:

English
Bilingual preferred; at a minimum, the ability to understand and to make oneself understood to most Spanish speaking individuals.

Benefits:

Medical/dental/vision insurance
401K with company match
Paid time off
Full-time

Schedule:

8 hour shift
Monday to Friday 8:30 - 5:30 with 1 hour lunch break

Work Location:

Lafayette, IN with occasional travel to Indianapolis, IN

We are committed to the well-being and growth of our employees. We offer a competitive compensation and benefits package.

BIANCOFIORI MASONRY, INC's policy is to ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, genetic information, or any other characteristic protected by law. BIANCOFIORI MASONRY prohibits any such discrimination or harassment.

Source : The Contractor Consultants