Accounting Technician EOPs/CARE - Coast Community College District

Orange Coast College (OCC) is seeking equity-minded individuals for a classified employee role as an Accounting Technician EOPS/CARE under the Counseling Division, as part of the EOPS/CARE department. 

About Orange Coast College (OCC)
Orange Coast College's 164-acre campus is located in Costa Mesa just minutes from Southern California's beautiful beaches. Orange Coast College (OCC) was founded in 1947 with the mission to serve the educational needs of a diverse local and global community. The College empowers students to achieve their goals by providing high-quality, culturally responsive, and innovative programs and services through pathways leading to degrees, transfers, certificates, foundational skills, workforce development, and lifelong learning.  The College promotes student development, learning, and equitable outcomes by fostering a respectful, inclusive, caring, and participatory campus climate of student engagement and academic inquiry.  

OCC engages in a variety of professional development opportunities and partnerships so that we can serve disproportionately impacted groups. Student-centered activities that support OCC's mission include campus-wide student success projects funded by the Office of Student Equity; partnerships with local Hispanic Serving four-year institutions; active programs that work to improve the academic achievement of racially minoritized students, such as PUENTE and UMOJA; Extended Opportunity Programs and Services (EOPS) and Disabled Student Program and Services (DSPS).  Additionally, OCC is an officially designated Hispanic-Serving Institution (HSI) and has an eligibility designation as an Asian American Native American Pacific Islander-Serving Institution (AANAPISI). 

D.E.I.A. - Diversity, Equity, Inclusion, Accessibility, and Anti-Racism
The Coast Community College District (Orange Coast College, Golden West College, and Coastline) continues to strengthen our efforts around diversity, equity, inclusion, access, and anti-racism. Orange Coast College is focused on creating a culture of inclusive excellence by uplifting employees and students through an environment that is equitable, diverse, inclusive, and accessible. We have a strong focus and importance on D.E.I.A. and Anti-Racism (Diversity, Equity, Inclusion, Accessibility) and will be actively listening, assessing, and evaluating this throughout each stage of the application, recruitment, and interview process.

• Orange Coast College - Diversity, Equity, Inclusion, and Accessibility Page
• Orange Coast College - Diversity, Equity, Inclusion, & Accessibility Plan (DEIA)

Ideal candidates for this position share OCC's devotion to educating and improving the lives of our representative students, employees, and community populations.  We currently enroll 17,102 students, the majority of whom are from racially minoritized populations: 36% of OCC's students are Latinx, 2% are African-American, 25% are Asian, less than 1% Native American, 29% are White, and 5% are multiracial. 

Orange Coast College Employee-Student Demographic Information
Direct Link:  Employee / Student Profile Comparison Dashboard         

Department Specifics: 
About OCC's Extended Opportunity Programs & Services (EOPS) 
EOPS is designed to provide additional support to students with economic and academic barriers to their education. The goal of the EOPS program is to increase the number of underrepresented students enrolled in community colleges. EOPS provides “over and above” services to eligible full-time students that assist in reaching their academic, personal, and career goals. Under the EOPS umbrella, we also have the Cooperative Agencies Resources for Education (CARE) program designed for single parents. 
About OCC's Cooperative Agencies & Resources for Education (CARE) 
The Cooperative Agencies Resources for Education (CARE) program provides resources and support necessary for disadvantaged single-parent students to improve their educational opportunities, and seek to enhance their employability and establish self-sufficiency through enrollment and completion of a degree or job training program.

Summary
Performs financial record-keeping duties associated with the processing and completing of accounting transactions for various accounts. Assumes responsibility for one or more elements within a complete accounting system, including preparation of related financial statements.

Distinguishing Career Features
The Accounting Technician – EOPS/CARE is the third level in a multi-tiered accounting career ladder. Accounting Technician – EOPS/CARE concentrates on processing and preparation of documents for further action and on data entry to pre-established formats and requires competency in accessing and entering alpha and numeric data for the college’s EOPS/CARE program, the ability to learn to accurately post data to proper account classifications, and the ability to rapidly perform arithmetic calculations. The Accounting Technician – EOPS/CARE requires demonstrated competency in analyzing, monitoring, and processing a full range of accounting transactions. The Accounting Technician – EOPS/CARE will demonstrate knowledge of generally accepted accounting practices and rely on experience, education, and judgment to plan and accomplish accounting functions. The Accounting Technician – EOPS/CARE performs accounting services, prepares financial reports, makes journal adjustments to the general ledger, makes decisions and determinations in accordance with broad guidelines, and interacts with personnel at all levels providing guidance as needed.

Essential Duties and Responsibilities
Specific duties may vary among departments, divisions, and jobs. Incumbents typically perform a substantial portion or all of the following types of duties, as assigned:

• Performs accounting work for assigned accounts, including preparation of required
  financial statements, maintenance of the general ledger, and other related fiscal reports; works closely with the management of assigned programs to provide relevant and timely fiscal data.
• Records, verifies, codes, and processes payroll information for faculty, staff, short-term,
  and/or student assistants, including information for stipends, overload, and other
  compensable elements. Processes contracts for outside contractors.
• Processes purchase orders and direct payments for assigned accounts. Creates
  expenditure transfers, verifies encumbrances, and compiles information to make payments in accordance with established procedures.
• Prepares transactions for the general ledger for assigned programs. Prepares journal
  entries for assigned funds.
• Compiles, maintains, and reconciles information required in processing financial and
  accounting reports, tax forms, and budget information. Interprets information utilized to ensure compliance with federal, state, and local policies, laws, and regulations. Initiates and transmits payments.
• Assists other District and campus personnel in resolving problems and/or concerns with accounting transactions and adjustments such as credit memoranda, undocumented purchases, invoices, goods and services not received, returned, or refunded checks; investigates discrepancies and makes appropriate corrections to accounts as required.
• Performs duties related to reconciling subsidiary ledgers to the general ledger and/or
  researching discrepancies.
• Assists with the development of organizational unit budget proposals, maintaining
  communications with work sections on status and information needs. Maintains
  approved budgets and transaction records, including those for special projects and funds.
• Prepares, processes, and codes requisitions and claims for reimbursement. Resolves
  purchase orders and contractual matters with vendors and other service providers.
• Researches financial information for discrepancies, making corrections as directed or
  required. Performs month-end closing processes. Reconciles bank accounts and
  calculates accruals.
• Identifies, verifies, and corrects standardized account codes and available and qualifying budgets.
• Assists Student Programs Specialists with processing book vouchers, book grants, and merit award grants for students.
• Completes projects and special assignments that require getting information and
  cooperation from other departments and vendors.
• Maintains accounting and financial records.
• May initiate and prepare board agenda items, agreements, and contracts for services and facilities used by and/or provided by the division. Processes contract documents and sets up internal routines for monitoring performance.
• Performs other related duties as assigned that support the objective of the position.
• Required to abide by all District policies and procedures including Board Policy 3050 – Code of Professional Ethics.