Accounting Support - Huitt-Zollars, Inc.

Overview

Accounting Support 

Job Summary: Huitt-Zollars has a great full-time opportunity for a Accounting Support for our Accounting team at our Dallas office. The candidate will work with teams and project accountants with a wide range of project and administrative tasks. Candidate should have two years of professional office experience preferably in an architectural and/or engineering firm environment. 

Location: Dallas

Reports to: Project Accounting Supervisor

Employment Type: 40 FT Hours

Compensation Type: Salary

Education: Associates

Duties/Responsibilities:

• Utilize Deltek Vantagepoint for updating project entries and contract modifications while working closely with accounting to ensure projects have everything necessary for set up.
• Coordinate with insurance carriers and/or sub-consultants to obtain insurance certificates based on specific project contract requirements.
• Review, processing, data entry, and tracking of subcontractor invoices
• Support project accountants following up on collections and updating project records.
• Document management; project file set up, maintenance and archiving.
• Maintains strong moral principles and high level of sensitivity with confidential information.
• Assist the accounting team with other special projects, as needed.

Qualifications:

• Minimum 2 years of experience
• Engineering and/or Architecture administrative support experience highly preferred
• The successful candidate will have an Associate’s degree or comparable experience working for a A/E firm
• Must have a ‘can-do’ attitude and willingness to take on a variety of tasks
• Strong organization, time management, and prioritization skills
• Presents a strong professional and business acumen
• Proficient in Microsoft Office Suite: Word, Outlook, Excel & Access
• Knowledge of Deltek Vantagepoint or ERP system is a plus 
• Knowledge of Bluebeam and/or Adobe Acrobat is a plus
• Ability to give meticulous attention to detail and quality
• Ability to work independently with minimum supervision and with a team
• Ability to handle and prioritize multiple tasks
• Consistent communication skills and ability to get tasks completed in a timely, efficient manner
• Flexibility and problem-solving skills

Competencies:

• Acquires, understands, and applies technical and professional knowledge and skills to perform job effectively, efficiently, and safely.  Understands and adheres to Huitt-Zollars policies and procedures. Stays abreast of trends and pending changes within assigned area of responsibility.
• Establishes, enforces, and drives policies that promotes Company vision and culture to achieve company objectives. 
• Strong business acumen. Offers excellent communication and presentation skills in an organized, professional manner.
• Ability to nurture and maintain key relationships internally and externally through communication and diplomacy. 
• Contributes to a positive and productive team-oriented environment. Offers open communication/feedback within the team. Minimizes conflict and builds collaboration to maintain productive team. 

About Huitt-Zollars:

• Huitt-Zollars, Inc. is a privately held, 100% employee-owned leading Architectural and Engineering (A/E) firm since being established in 1975. Since then, our firm has been providing innovative planning, engineering, architectural and interior design, construction and program management, and design-build services to our clients. 
• Located in more than 20 locations throughout 10 different US states, Huitt-Zollars holds a vision to improve the environment in which we live, work, and play. Employees/co-owners can expect to collaborate with their team, listen to client and community needs, and deliver world-class professional services. Learn more about a career with #teamHZ by viewing our LinkedIN Life page.

Benefits & Perks:

• Health insurance (BCBS TX BlueChoice PPO)
• Dental insurance (BCBS TX BlueChoice PPO)
• Vision insurance (BCBS TX BlueChoice PPO)
• MDLive Telehealth
• Employer-Paid Short- & Long-Term disability
• 8 Paid Holidays
• Employee Morale/Teambuilding events and activities
• Paid Vacation/Annual Leave
• Paid Sick Leave
• Tuition Reimbursement
• Commuter Benefits
• Professional Societies and Registrations Fee Reimbursements
• Term Life / AD&D insurance
• Cancer and Specified Disease insurance
• Two retirement plans: 401(k) and an ESOP

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 25 pounds on occasion
• The employee must be able to concentrate on details, work under deadline pressures, apply sound logic and judgment, and prioritize tasks and responsibilities

Applicants must be legally authorized to work for Huitt-Zollars in the U.S. without employer sponsorship. Currently, Huitt-Zollars does not sponsor H1-B or any other work visa petitions.

Huitt-Zollars does not accept unsolicited resumes from third-party recruiters without a previously signed third-party agreement. Any unsolicited third-party resumes forwarded by recruiters to any Huitt-Zollars hiring manager or employee will be considered public information, may be treated as a direct application from the person identified in the resume, and will not be eligible for placement fee payment to the agency submitting the unsolicited resume. Huitt-Zollars will not pay a fee to a third-party recruiter or agency that has not coordinated their recruiting activity with the appropriate member of the Human Resources team and without an active, fully executed service agreement. 

Huitt-Zollars is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, sexual orientation, gender identity, religion, national origin or any other legally protected status. Consistent with the Americans with Disabilities Act, the company will make reasonable accommodations to assist in the application process upon the request of an applicant. No question on this application is intended to secure information to be used for discriminatory purposes. 

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a) and 60-300.5(a). These regulations prohibit discrimination against qualified individuals on the basis of protected veteran status or disability, and require affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans and individuals with disabilities.  #LI-TH1