Accounting Supervisor Section 8 Payment Compliance - LMG Technology Services LLC

GENERAL SUMMARY

Responsible for managing accounting employees in reviewing, auditing and processing payments and other finance requirements for Section 8 and other voucher assisted programs. Reports to the Vice President of Fiscal & Business Operations.

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Provide oversite and financial processing of the Housing Choice Voucher Program (Section 8) consisting of approximately 15,000 plus participant families. 
• Review Section 8 subsidy worksheets and approves payment/recovery adjustments created by the Client’s automated system. 
• Process approximately 8000 weekly and monthly check payments to 6,500 landlords and 2,000 tenants. 
• Develops and maintains a master list for: 
  • New vendors o Current landlord addresses o New admissions o Change of unit location o Recertification of qualified participants (Annual and Interim recertification) o Termination of participation o Stop payment and re-issue of replacement checks o Change of ownership 
  • Adjustments for onetime payment and deductions o Processing of manual check request for delinquent payments 
• Process the portability of participating families moving from and to other Housing Authorities. 
• Maintain a ledger of return checks for voiding or reissuance. 
• Post cash/check receipts for refunds from landlord and clients. 
• Issue Tax Form 1099. 

Manage IRS – Tax Levy for Landlord payments. 

• Maintain check register for HAP/UAP (Housing Assistance Payment to landlords and Utility Assistance Payment to participants). 
• Coordinate and participate in solving of payment disputes. 
• Provide supporting information related to customer issues, fraud investigation, Section 8 administration, and Legal and IRS requests. 

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of generally accepted accounting principles. 
• Knowledge of budget development and management principles. 
• Knowledge of the principles and practices of government financing. 
• Knowledge of job-related financial accounting software. 
• Skill in analysis of problems and the development and implementation of solutions. 
• Skill in interpreting and applying federal, state, and local policies, laws, and regulations. 
• Skill in the preparation of clear and precise administrative and financial reports. 
• Skill in preparing and administering large complex budgets. 
• Skill in oral and written communication.  
• Skill in supervising employees. 
• Skill in developing and modifying complex models.   
• Ability to function in an environment of multiple and possibly shifting priorities.  
• Ability to interface with all levels of employees at the Client. 
• Ability to demonstrate judgment, tact and diplomacy in dealing with internal and external stakeholders.   
• Ability to take the initiative is extremely valuable.  
• Possess demonstrated leadership performance in positions of increasing responsibility. 
• Possess independent decision-making and judgment skills. 
• Possess analytical skills and the ability to perform complex financial and statistical analysis. 
• Possess organizational skills to ensure that time schedules are met.   

COMPLEXITY / SCOPE OF WORK

• The employee performs a wide variety of related tasks ranging from routine and repetitive to relatively complex. The course of action is determined by established procedures, the Vice President of Fiscal & Business Operations, or Section 8 operations representative.   
• Tasks may have to be coordinated, integrated and/or prioritized.   
• Decisions regarding unusual circumstances are made by the employee with the advisement of the Vice President of Fiscal & Business Operations.  
• A significant number of decisions are presented that require independent judgment and initiative.  

The employee must have the communication skills and emotional maturity to clarify and provide information; coordinate, advise, influence, justify, defend, negotiate or resolve matters of priority within the Finance Department and across departmental boundaries. 

GUIDELINES

• The Accounting Supervisor of Section 8 Payment Compliance refers to HUD regulations, contractual requirements laws, and Client policies and procedures in performing the work.   
• These resources cover most job-related situations, although the employee occasionally is required to use independent judgment in making decisions.  If resources and training do not cover a situation, the employee shall consult with the Vice President of Fiscal & Business Operations or make a decision based on the circumstances. 
• Guidelines include Governmental Accounting Standards Board policies and procedures, relevant federal and state regulations, and grant fund accounting requirements. These guidelines require judgment, selection and interpretation in application. 

SUPERVISORY CONTROLS 

 The employee receives direction and guidance from the Vice President of Fiscal & Business Operations.  

• The Accounting Supervisor of Section 8 Payment Compliance determines the courses of action, deadlines and priorities, taking into account the priorities and expectations of the Vice President of Fiscal & Business Operations, Client’s and HUD policies and procedures.   
• Routine duties are initiated by the employee without supervisory direction. 
• Instructions to the employee may be general or specific in nature.  
• Problems or situations not covered by instructions are usually referred to the Vice President of Fiscal & Business Operations for resolution.   
• The employee’s work is reviewed occasionally for accuracy, completion and compliance with policies and procedures. 
• The employee supervises the necessary accounting department employees including the accountant(s) and the purchasing employees, and any other employee that may be added in the future.  

PERSONAL CONTACTS

• The employee has regular contact with executive employees, other Client employees, board members, and residents.  

   Intermittently, the employee has contact with regulatory agency personnel and personnel from other Authorities, state and local agencies, contractors and business firms. The purpose of these contacts is to facilitate communications between executive staff members and other employees and persons outside the Client.

PHYSICAL DEMANDS / WORK ENVIRONMENT

Level of manual dexterity sufficient to allow for operation of a computer keyboard, computer mouse, telephone, facsimile machine, calculator, etc. 

• Ability to move, handle, or lift small objects around desk area, e.g. files, computer printouts, reports, calculator, pencils, legal pads, etc. 
• Work is principally sedentary, at a desk, but may involve some physical exertion, such as kneeling, crouching, or lifting to obtain files, records, supplies and materials. 

MINIMUM QUALIFICATIONS

• Graduate from an accredited four-year college or university with major course work in accounting or business required.  
• Four (4) years of experience in HUD accounting or eight (8) years of related work experience preferred.  
• CPA and/or MBA preferred. 
• Any equivalent combination of education, training, and experience which, in the sole determination of the Client, constitutes the required knowledge and abilities. 

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.