Accounting Supervisor - SearchPros
Oakland, CA 94612
About the Job
Accounting Supervisor
This is 100% in office Monday through Friday
Testing: MS Excel Score on Resume
DEFINITION
Under general supervision, supervises and coordinates the activities and operations within the Office of the Assistant Controller; reviews and approves transactions, disbursements, and payroll, time administration related issues, and the preparation of financial reports; coordinates assigned activities with other divisions, departments and outside agencies; provides highly responsible and complex administrative support to the higher-level managers; and performs related duties as assigned.
CLASS CHARACTERISTICS
This is the first full supervisory classification in the professional accounting class series. Incumbents supervise and coordinate the various accounting activities and operations within the assigned area of responsibility. Incumbents analyze and solve accounting, financial and/or timekeeping problems and exercise considerable independent judgment and action in the day-to-day conduct of work. This classification is distinguished from the Manager of Accounting and Manager of Time and Accounting Administration in the former's smaller breadth of responsibilities and the latter's overall managerial responsibilities within an accounting division.
EXAMPLES OF DUTIES - Duties may include, but are not limited to, the following:
1. Assists in coordinating the organization, staffing, and operational activities of an accounting division including planning, supervising, reviewing, and evaluating the work of assigned staff.
2. Assists in the coordination and supervises the work of assigned staff; monitors work flow; reviews and evaluates work products, methods and procedures; meets with staff to identify and resolve problems.
3. Coordinates and participates in the production or preparation of reports required by Federal, State, and local taxation authorities; assists in coordinating and managing sections of financial and compliance audits, as assigned.
4. Represents Accounting Administration Division in meetings with other departments within the District and with outside organizations.
Accounting Supervisor
Page 2
5. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of accounting.
6. Assists in the development of the District's financial systems testing protocol and participate in implementation associated with systems upgrades, new requirements, tax updates and other instances as required.
7. Assists in the implementation of goals and objectives; implements approved policies and procedures.
8. Participates in the development of policies and procedures; monitors work activities to ensure compliance with established policies and procedures.
9. Prepares analytical and statistical reports.
10. Performs other work as assigned.
If assigned to an Accounting Division, the following duties may apply:
11. Assists and supervises the coordination of the monthly and year-end closings for general ledger and other periodic financial reports; monitors, reviews, and approves closing transactions and journal entries; maintains Chartfields and Trees in the District's financial systems software; prepares, reviews, and distributes monthly and annual general ledger reports; assists in preparing the District's financial statements.
12. Assists and supervises the preparation and completion of the annual National Transit Database (NTD) Report and California State Controller's Office (SCO) Report.
13. Oversee the grants billing process, ensuring accurate billing, and compliance with grant requirements. Prepares and reviews billing reimbursements to funding agencies; prepares and reviews closeout reports for completed grants.
14. Oversees the collections of receivables and advances or correction of overages; provides feedback to manager on important issues;
15. Prepares or assists in review of monthly reconciliations related to project costing report.
16. Supervises the work of assigned staff responsible for reviewing financial reports and collaborate with various departments to track and analyze grant expenditures.
17. Coordinates with outside auditors and manage federal and state and local grants compliance audits.
18. Assists in coordinating the audits with certified public accounting firms and government agencies; coordinates efforts to complete audits in a timely manner; prepares and reconciles confirmation requests to banks, legal counsel, funding agencies, and other parties; prepares and reviews schedules, reconciliations, worksheets, and analyses required by audits.
Accounting Supervisor
Page 3
QUALIFICATIONS
Knowledge of:
- Operational characteristics, services and activities of assigned accounting services area including, general accounting and grants billing.
- Principles and practices of a variety of computerized accounting.
- Principles and practices of program development and administration.
- Principles and practices of system configuration rules, testing and development.
- Methods and techniques of accounting data analysis.
- Methods and techniques for research and data collection.
- Principles and procedures of financial record keeping and reporting.
- Mathematic principles.
- Principles and practices of budget preparation and administration.
- Principles of supervision, training and performance evaluation.
- Compensation plans, scheduling assignments and processes and time reporting practices.
- Related Federal, State and local laws, codes and regulations.
Skill in:
- Supervising and coordinating services in assigned accounting services area.
- Analyzing and evaluating accounting
- Selecting, supervising, training and evaluating staff.
- Reviewing and interpreting complex financial data.
- Performing accurate financial and mathematical calculations.
- Administering automatic timekeeping systems.
- Participating in the development and administration of division goals, objectives and procedures.
- Preparing and administering program budgets.
- Preparing clear and concise reports.
- Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions and implementing recommendations in support of goals.
Accounting Supervisor
Page 4
- Researching, analyzing and evaluating new service delivery methods and techniques.
- Operating office equipment including computers and supporting word processing and spreadsheet applications.
- Interpreting and applying Federal, State and local policies, laws and regulations.
- Communicating clearly and concisely, both orally and in writing.
- Establishing and maintaining effective working relationships with those contacted in the course of work.
MINIMUM QUALIFICATIONS
Accounting Division:
Education:
A Bachelor's degree in accounting, or a closely related field from an accredited college or university.
Experience:
Four (4) years of (full-time equivalent) verifiable professional accounting experience which must have included at least one (1) year of administrative and/or supervisory experience. Certified Public Accountant is preferred.
Substitution:
Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred.
This is 100% in office Monday through Friday
Testing: MS Excel Score on Resume
DEFINITION
Under general supervision, supervises and coordinates the activities and operations within the Office of the Assistant Controller; reviews and approves transactions, disbursements, and payroll, time administration related issues, and the preparation of financial reports; coordinates assigned activities with other divisions, departments and outside agencies; provides highly responsible and complex administrative support to the higher-level managers; and performs related duties as assigned.
CLASS CHARACTERISTICS
This is the first full supervisory classification in the professional accounting class series. Incumbents supervise and coordinate the various accounting activities and operations within the assigned area of responsibility. Incumbents analyze and solve accounting, financial and/or timekeeping problems and exercise considerable independent judgment and action in the day-to-day conduct of work. This classification is distinguished from the Manager of Accounting and Manager of Time and Accounting Administration in the former's smaller breadth of responsibilities and the latter's overall managerial responsibilities within an accounting division.
EXAMPLES OF DUTIES - Duties may include, but are not limited to, the following:
1. Assists in coordinating the organization, staffing, and operational activities of an accounting division including planning, supervising, reviewing, and evaluating the work of assigned staff.
2. Assists in the coordination and supervises the work of assigned staff; monitors work flow; reviews and evaluates work products, methods and procedures; meets with staff to identify and resolve problems.
3. Coordinates and participates in the production or preparation of reports required by Federal, State, and local taxation authorities; assists in coordinating and managing sections of financial and compliance audits, as assigned.
4. Represents Accounting Administration Division in meetings with other departments within the District and with outside organizations.
Accounting Supervisor
Page 2
5. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of accounting.
6. Assists in the development of the District's financial systems testing protocol and participate in implementation associated with systems upgrades, new requirements, tax updates and other instances as required.
7. Assists in the implementation of goals and objectives; implements approved policies and procedures.
8. Participates in the development of policies and procedures; monitors work activities to ensure compliance with established policies and procedures.
9. Prepares analytical and statistical reports.
10. Performs other work as assigned.
If assigned to an Accounting Division, the following duties may apply:
11. Assists and supervises the coordination of the monthly and year-end closings for general ledger and other periodic financial reports; monitors, reviews, and approves closing transactions and journal entries; maintains Chartfields and Trees in the District's financial systems software; prepares, reviews, and distributes monthly and annual general ledger reports; assists in preparing the District's financial statements.
12. Assists and supervises the preparation and completion of the annual National Transit Database (NTD) Report and California State Controller's Office (SCO) Report.
13. Oversee the grants billing process, ensuring accurate billing, and compliance with grant requirements. Prepares and reviews billing reimbursements to funding agencies; prepares and reviews closeout reports for completed grants.
14. Oversees the collections of receivables and advances or correction of overages; provides feedback to manager on important issues;
15. Prepares or assists in review of monthly reconciliations related to project costing report.
16. Supervises the work of assigned staff responsible for reviewing financial reports and collaborate with various departments to track and analyze grant expenditures.
17. Coordinates with outside auditors and manage federal and state and local grants compliance audits.
18. Assists in coordinating the audits with certified public accounting firms and government agencies; coordinates efforts to complete audits in a timely manner; prepares and reconciles confirmation requests to banks, legal counsel, funding agencies, and other parties; prepares and reviews schedules, reconciliations, worksheets, and analyses required by audits.
Accounting Supervisor
Page 3
QUALIFICATIONS
Knowledge of:
- Operational characteristics, services and activities of assigned accounting services area including, general accounting and grants billing.
- Principles and practices of a variety of computerized accounting.
- Principles and practices of program development and administration.
- Principles and practices of system configuration rules, testing and development.
- Methods and techniques of accounting data analysis.
- Methods and techniques for research and data collection.
- Principles and procedures of financial record keeping and reporting.
- Mathematic principles.
- Principles and practices of budget preparation and administration.
- Principles of supervision, training and performance evaluation.
- Compensation plans, scheduling assignments and processes and time reporting practices.
- Related Federal, State and local laws, codes and regulations.
Skill in:
- Supervising and coordinating services in assigned accounting services area.
- Analyzing and evaluating accounting
- Selecting, supervising, training and evaluating staff.
- Reviewing and interpreting complex financial data.
- Performing accurate financial and mathematical calculations.
- Administering automatic timekeeping systems.
- Participating in the development and administration of division goals, objectives and procedures.
- Preparing and administering program budgets.
- Preparing clear and concise reports.
- Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions and implementing recommendations in support of goals.
Accounting Supervisor
Page 4
- Researching, analyzing and evaluating new service delivery methods and techniques.
- Operating office equipment including computers and supporting word processing and spreadsheet applications.
- Interpreting and applying Federal, State and local policies, laws and regulations.
- Communicating clearly and concisely, both orally and in writing.
- Establishing and maintaining effective working relationships with those contacted in the course of work.
MINIMUM QUALIFICATIONS
Accounting Division:
Education:
A Bachelor's degree in accounting, or a closely related field from an accredited college or university.
Experience:
Four (4) years of (full-time equivalent) verifiable professional accounting experience which must have included at least one (1) year of administrative and/or supervisory experience. Certified Public Accountant is preferred.
Substitution:
Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred.
Source : SearchPros