Accounting Supervisor - SPJA

Sharing a common love of anime and Japanese culture!

SPJA is a 501(c)3 non-profit organization dedicated to celebrating and uplifting the unique and deep culture that surrounds Japanese animation. Our roots originated from Cal Animage Alpha, an anime club at UC Berkeley, which co-sponsored the first Anime Expo in 1992, along with its predecessor Anime Con in 1991.

Since then, SPJA has grown exponentially in its endeavors, with Anime Expo becoming the largest anime convention in North America, as well as establishing B2B conference Project Anime, and partnering with World Cosplay Summit to organize its US preliminary. With each unique event we produce, our purpose never strays – we aim to promote, celebrate, and educate the public about Japanese animation, manga, video games, and traditional culture.

Purpose of this role: The Accounting Supervisor is responsible for analyzing financial records and reports and oversee accounting operations from inputting, reconciling and processing invoices, expense reimbursements, credit cards and bank transactions to preparing financial statements and reports. The candidate should have a drive and desire to learn while supporting the successful growth of the Organization. The candidate will be overseeing the accounting functions and is responsible for management and supervision of the staff accountants. The position will also involve managing and working with volunteers. This position will be working directly with the Sr. VP of Accounting and Finance, and if the candidate shows initiative to learn and grow, there are growth opportunities in the department and organization.

Education/Experience: Undergraduate degree with 5+ years of relevant experience. CPA is not required, but a plus.  Direct supervision or management of team members is required.

Functions of this Role: The major areas of responsibility include:

• Complete month-end, quarter end and year-end financial statements and other reporting items accurately and timely
• Prepare period-end financials included but not limited to Balance Sheet and Income Statements, in accordance to GAAP
• Review and prepare monthly closing journal entries and maintain reconciliations for balance sheet and income statement accounts
• Manage monthly reconciliation schedules, such as, but not limited to prepaids, fixed assets and accrued liabilities ledgers
• Perform various analysis on specific General Ledger accounts, budget to actual reports, or reforecast to actual reports
• Prepare and manage all requirements for quarterly and annual budgets and reforecasts
• Prepare support schedules related annual financial statement review, taxes and other audits
• Preparing and record financial transactions during the convention(s)
• Assess internal controls and make recommendations where appropriate
• Ensure compliance through submissions and adhering to filing deadlines for sales tax, 1099’s, tax return, etc. while enforcing timely and accurate collection of Form W9s and W8s.
• Protect organization’s value and certain payable information by keeping information confidential

Knowledge, Skills and Abilities Desired:  

• Undergraduate degree with 5+ years of relevant experience. CPA is not required, but a plus.
• Attention to detail, thoroughness, organization.
• Achieve accuracy and meet assigned deadlines.
• Ability to work amicably with a variety of personalities while maintaining professionalism.
• Interpersonal sensitivity when communicating essential and necessary financial information to others.
• High adaptability to changing needs.
• High level of dependability without supervision.
• Maintain dependability during mandatory extreme overtime for Anime Expo.
• Consistent demonstration of quality work and good judgment
• Proficient knowledge of Excel is required, and QuickBooks is preferred.
• Must be able to perform required tasks at offsite convention(s), away from the SPJA office.

Location: The Accounting Supervisor will be based out of SPJA’s principal office. This position must also be able to attend off-site meetings, conferences, and events as necessary.

Physical Demands & Work Environment:

• The duties of this position are performed indoors in a business/office setting. The noise level in the work environment is usually moderate to loud during events and minimal during non-event times.
• During convention, this individual must have the ability to stand/walk for up to four hours at a time as there is constant walking required during the convention.
• The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc. Constantly operates a computer and other office machinery, such as copier, scanner, printer, etc.
• The person in this position frequently communicates verbally with coworkers, supervisors and volunteers. Must be able to exchange accurate information in these situations.

This position will work mainly from corporate office in Corona and offsite for conventions and events.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and requirements of this position.

Benefits:

SPJA offers a competitive benefits package which includes:

• Medical, Dental, Vision and Life insurance
• Flexible Spending Accounts – Health and Dependent Care
• 401(k) plan with employer matching
• 12 Holidays
• Paid time off 
• Professional development assistance