Accounting Specialist (Hybrid) from ALTA IT Services

ALTA IT Services is staffing a direct hire opportunity for an Accounting Specialist to support an association non-profit in Durham, NC. The Accounting Specialist will provide accounting administrative support to the client its affiliate Accounting Firm. This full-time, exempt position will report to the CEO. This position will offer a hybrid work schedule, however in-office work will be required at least 3 days per week. Primary responsibilities will be performed at our headquarters office in Durham, NC.

Pay: 70k Salary, some flexibility depending on experience. 

Location: Durham, NC (hybrid)
Non-profit experience preferred 

Must be fully vaccinated (exemptions for religious, and medical reasons with documentation)

Essential Duties and Responsibilities:

Accounting Duties (90% of the time):

• Educate staff in accounting procedures and offer periodic education on staff meetings.

• Track incoming checks received by mail. Process and submit to the lockbox for deposit.

• Assist outside Accounting Firm with processing accounts receivable and accounts payable.

• Assist outside Accounting Firm with collecting W-9 forms, processing 1099s, and tracking down outstanding checks.

• Review the office’s monthly credit card bills, collect GL codes from staff, and submit to outside Accounting Firm for payment.

• Handle the volunteer payment coordination process, including honoraria payments and expense reimbursements.

• Manage and distribute daily lockbox batches from the bank. Provide outside Accounting Firm with monthly reconciliation reports.

• Serve as a back-up payroll processor for bi-weekly payroll.

• Review office vendor invoices for accuracy and coding and prepare for payment.

• Help CEO and Deputy CEO manage the yearly budgets cycle.

• Manage annual audit coordination with staff. Manage the 990-filing process.

• Perform other duties as assigned by the CEO and Deputy CEO.

Other Functions:
General Administrative (10% of the time):

• Support the organization by attending staff meetings, working on task forces, seeking and attending professional development opportunities, working in a team atmosphere and cooperating with other staff members, and completing minutes, meeting summaries, paperwork, and timesheets in a timely manner.
• Contribute to other projects and tasks as needed.