Accounting Specialist/HR - Aberdeen School

Accounting Specialist

Description of Position

The Accounting Specialist assists the Chief Financial Officer in administering the business affairs of the district to provide the most audit-compliant, cost-effective and efficient services with the resources available. Assist with managing and directing, records, and documents all personnel information. 

Area of Responsibility

Duties include but not limited to the following:

• Keeps records of financial transactions using the district accounting software
• Assist the Chief Financial Officer in the preparation of the budget and administration of the budget control process
• Research questions relating to the business and financial affairs of the district.
• Assist with supervision of the financial affairs of the schools including independent special projects as assigned.
• Oversee selected administrative tasks of Accounting/Personnel operations areas.
• Assists in year-end close and reporting 
• Attend required staff meetings and serve, as appropriate, on staff committees
• Prepare bank transfers to appropriate funds for claim dockets and payroll 
• Assist CFO with gathering all documentation prior to board meeting for personnel agenda 
• Prepare District insurance renewals (Workers’ Comp, liability, property, and Athletics)
• Process Workers Compensation Claims
• Receive and respond to FMLA requests and donated leave requests
• Prepare and schedule background checks and staff drug testing 
• Prepares monthly balance reports for distribution to each administrator and department bookkeeper 
• Maintain files on past employees
• Prepares retirement forms for retiring employees 
• Assist in planning recruitment fair 
• Assist with planning open enrollment and new employee orientation 
• Assist with Education Enhancement Fund Program 
• Receipt and maintain district, federal programs, student activity, and food service accounts revenue into the district accounting software 
• Manage SBAC reporting 
• Assist with MSIS Personnel 
• Assist with preparing work calendars, salary schedules, benefit/cafeteria plan or contract portions
• Update job descriptions and evaluation forms as needed 
• Must serve as backup in time of need when accounting staff is out on extended leave
• Provide information and service to IRS, auditors, PERS, and insurance carriers
• Assist with overseeing internal controls of the Accounting Office (AP, AR, and Payroll)
• Support all departments with Accounting and/or Financial service operations 
• Performs such other tasks and assumes such other responsibilities as may be assigned by the Superintendent/CFO

Supervisory/Program Areas

Accounting Office personnel as requested by Chief Financial Officer

Qualifications

• Bachelor’s Degree business/accounting program required
• Master’s Degree preferred
• Three years of work experience in a public school business operations or public school accounting
• Preferably School Accounting
• Such other qualifications may be set by the Chief Financial Officer or Superintendent

Reports to the

Chief Financial Officer

Term of Employment

12 months