Accounting Specialist - University of Florida

Accounting Specialist

Oversee one or more fiscal and accounting functions, specializing in the administration and processing of the University’s financial resources. Ensure compliance with federal, state, and local laws. Develop, interpret, and implement financial and accounting policies and procedures. Provide expert advice and support to faculty, staff, administrators, and external vendors. Research and resolve financial and accounting issues. Monitor business activities by maintaining and controlling financial records. Compile and analyze financial data to generate reports for both internal and external use. Provide financial projections, cost analyses, and budgetary studies, offering recommendations with significant financial implications.

Accounts Receivable, Billing, and Invoicing: Compile and generate internal and external invoices for EH&S Auxiliary services. Gather and verify Chartfield information from departments and process journals for payment as needed. Maintain a subsidiary ledger of accounts receivable and monitor collections to ensure timely payments.

Purchasing and Equipment Management: Track all purchases using automated systems in PeopleSoft. Review and assist with purchasing card (P-Card) transactions. Oversee the acquisition and replacement of capital equipment and manage special projects.

Administrative and Accounts Payable Functions: Assist in procuring supplies for EH&S Auxiliary services using the UF Purchasing Card or by preparing requisitions. Maintain comprehensive accounts payable records and files. Reconcile P-Card charges with Chartfield information and descriptions, including scanning necessary backup documentation. Maintain logs for mileage, repair expenses, cleaning, and fuel consumption for the EH&S fleet vehicles. Communicate with vendors and external agencies, providing advice to EH&S staff on relevant issues.

Prepare check and credit card deposits, ensuring accurate record-keeping within the UF and EH&S systems. Update the EH&S Accounts Receivable system. Assist the Finance Manager in compiling and analyzing financial data and generating departmental reports for operating budget preparation.

Work hours: Monday through Friday, 8:00AM to 5:00PM

A criminal background will be conducted

A bachelor's degree in an appropriate area of specialization and one year of appropriate experience or an equivalent combination of education and experience.

EDUCATION & TRAINING: Bachelor’s degree in accounting
EXPERIENCE: Experience and knowledge of myUFL as it relates to fiscal functions and account reconciliations.
KNOWLEDGE:
Proficient use of PeopleSoft financials module.
Knowledge of UF and State accounting principles and practices and standard office procedures.
Knowledge of accounting procedures and principals.

SKILLS:
Computer knowledge and skills, (Microsoft Office Word, Outlook, Excel, and Access and Power Point)
Excellent interpersonal skills

ABILITIES:
Ability to plan and coordinate a multitude of responsibilities and set priorities.
Ability to communicate complex fiscal policies, reports, and findings effectively, orally and in writing.
Ability to review, advise, and recommend solutions for fiscal matters.

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting of July 8, 2024