Accounting Specialist - Ion Exhibits

The Accounting Specialist is responsible for developing, maintaining, and administering accounting principles, practices and procedures to ensure accurate and timely financial statements. The key responsibilities of this position include, Accounting Management and Planning, Reporting, Taxes, and Accounts Payable/Accounts Receivable while also working with an outside CPA. This position reports to the Office Manager.

• Responds to inquiries from the management team regarding financial results and special reporting requests.
• Creates and implements new procedures and features to enhance the workflow of the department.
• Maintains files and documentation thoroughly and accurately, in accordance with company policy and GAAP.

• Analyzes financial reports and suggests improve concepts and processes.
• Ensures the accurate and timely reporting of all monthly, quarterly, and year-end close financial information.
• Assists offsite CPA on financial reports.
• Job reconciliation and commission reports.

• Assures timely and accurate invoicing and collection of payments due.
• Ensures all receivables are applied properly (e.g., to the correct project).
• Works with the Project Manager or Account Executive on past due accounts.
• Monitors and reports on past due accounts and creates a plan for how past due accounts will be addressed.
• Processes POs to invoices.
• Makes recommendations to improve quality of invoicing and collection procedures.
• Records payments received into the appropriate account and applies payment to the appropriate project.
• Preparing and sending invoices to clients

• Reviews all invoices for accuracy, appropriate documentation and approval prior to payment; pays invoices in a timely manner.
• Sorts and distributes incoming mail.
• Prioritize invoices according to cash discount potential and payment terms.
• Processes check requests.
• Reconciles and processes credit card bills.
• Reconciles travel expenses for all staff
• Matches invoices to checks, obtains all signatures for checks and distributes checks accordingly.
• Responds to all vendor inquiries.
• Reconciles vendor statements, researches and corrects discrepancies.

• Internal travel liaison. Handling all travel arrangement for ambassadors as needed.
• Navigating travel expenditures, expenses, and troubleshooting

• Bachelor degree in Accounting/Finance
• Experience with multi-state sales tax a plus
• Experience in manufacturing and job cost accounting
• Experience in WIP accounting and accrual based accounting
• Familiar with 941 taxes
• Knowledge of inventory management
• 3 years+ accounting experience
• Strong communications, teamwork, problem solving, high attention to detail, and customer service skills
• QuickBooks Online Advanced knowledge and expertise
• Advanced Excel skills and Microsoft proficiency

All your information will be kept confidential according to EEO guidelines.