Accounting Specialist - Accounts Receivable - Orange County Transportation Authority

Why OCTA:

Discover work that moves you in a dynamic and innovative setting. Be part of a team delivering Orange County’s transportation network of today and creating a vision for the future.

OCTA is the county’s transportation planning commission and public transit operator. With a focus on safety and accountability, we plan, fund, and implement countywide projects that include bus and rail transit, freeways and express lanes, rideshare, microtransit, paratransit, active transportation, and environmental programs.

We’re passionate about creating a balanced, equitable and sustainable transportation system that reflects the diverse travel needs of the county’s 34 cities and 3.2 million residents. 

Our employees rated OCTA as a top workplace in Orange County. Come join us on our mission of keeping Orange County moving.

Overview:

Under minimal supervision, performs technical accounting duties in the review, analysis, preparation, and maintenance of complex financial records, systems, statements, and reports.  Area of assignment is in the accounts receivable section.

This is a non-exempt position in Salary Grade 155: Min $28.09 – Mid $33.71 – Max $39.33 hourly. The starting salary will be within this range based on qualifications.

This posting will remain open until filled. 

This list is intended to indicate the general nature and level of work performed by employees within this classification and is not designed to be interpreted as an exhaustive listing of all tasks required of employees assigned to this job.

Displays High Integrity & Honesty: Takes personal responsibility, acts with honesty and consistency.

Has Technical and Professional Expertise: Has the technical skills, product knowledge and professional skills to do the job.

• Maintains a variety of accounting/financial records and documents within accounts receivable; prepares daily bank deposit; records incoming funds (wire transfers, ACH, check, credit card, and cash) to accounts receivable ledger; performs research of proper account coding for posting entries to ledger; reconciles data and creates adjusting entries; performs a variety of mathematical calculations.
• Generates and distributes billings and invoices, which includes write-offs, credits, and adjustments to customer accounts.
• Interprets complex information, performs research, resolves, and responds to inquiries/issues.
• Participates in audits and provides supporting documentation as assigned.
• Maintains a variety of records, which includes customer file database(s).
• Scans and uploads documents into financial systems.

Drives for Results: Operates with speed and intensity, translates long-term goals into immediate actions.

• Reconciles customer statements, accounts, and records for mathematical accuracy, proper coding and authorization, documentation, completeness, timeliness, and for compliance with regulations, policies, and guidelines.

Works in a Collaborative Manner with Others: Works in a collaborative manner with others, helps resolve unproductive conflict.

• Establishes and maintains collaborative working relationships.

Takes Initiative: Initiates new programs, processes, relationships, or technologies to accomplish goals.

• Develops a good understanding of department and agency goals and objectives.

A high school diploma or completion of GED with a minimum of six years of experience in the preparation, maintenance and reconciliation of financial records and reports in accounts receivable.  Coursework in accounting or bookkeeping is preferred.

Working Conditions/Physical Activities:

(The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. OCTA provides reasonable accommodation to enable individuals with disabilities to perform the essential functions).

Positions in this class typically require:

• Work may be performed in a stressful, fast-paced office environment, depending upon assignment.
• Ability to understand verbal communication and to respond effectively.
• Reaching, Finger Dexterity, Grasping, Feeling, Talking, Hearing, Seeing, and Repetitive Motions in computer use.

Compensation and Benefits:

OCTA offers an attractive compensation and benefits package that includes medical, dental and vision health insurance programs, flex time (may be available), paid sick leave, paid vacation and holidays, short-term and long-term disability, life insurance, flexible spending accounts, retirement, deferred compensation plan, educational reimbursement, excellent in-house training programs, free transportation passes for the employee and dependents, wellness and ergonomic programs, and much more. OCTA has a hybrid remote work program. Eligibility is dependent on manager’s approval.

OCTA is an equal employment opportunity employer that recruits, hires, and promotes qualified people without regard to race, color, religion, creed, ancestry, national origin, age, sex, pregnancy, gender, gender identity and/or expression, sexual orientation, marital status, medical condition, disability, genetic information, military and veteran status, or other legally protected status.