Accounting Reconciliation Specialist - Chicago Music Exchange, LLC

Chicago Music Exchange is seeking a seasoned accounting professional. The main responsibilities of this role include daily reconciliation of sales revenue, contributing to month-end close processes, entering payables and reconciliation of vendor bills against purchase orders. This role also serves as a crucial support to our sales team, troubleshooting system issues and maintaining digital files.

It is important to note that this isn’t a typical corporate accounting environment. We have an open office and casual culture filled with music loving people. Our ideal candidate has a love of music, and has the skills to handle the unpredictable nature of retail along with a Bachelor’s degree in accounting or related field or a minimum of 4 years experience in a similar role.

Responsibilities/Duties: 

• Perform daily reconciliation of sales revenue (Accounts Receivable)
• Process reconciliation of vendor invoices against purchase orders (Accounts Payable /  Accrued Purchases)
• Contribute to the month-end close process
• Manage prepaid expenses and conduct monthly reconciliations
• Proactively troubleshoot system issues related to payments or channel sales
• Provide assistance to the sales team with accounting issues as needed
• Execute billing for purchase orders using a 3-way match
• Prepare month-end journal entries
• Efficiently process vendor payments and conduct check runs
• Conduct thorough research on variances to ensure financial integrity
• Ensure proper approval, coding, and matching of vendor bills
• Maintain digital files meticulously for easy retrieval and reference
• Correspond with vendor and internal departments as needed
• Perform bank account maintenance and conduct regular reconciliations
• Land shipping costs 
• Continuously seek opportunities to improve and streamline existing processes.
• Handle cash efficiently, ensuring accurate reconciliation of till (cash drawer) reports.
• Undertake various general accounting as needed

Skills/Experience/Attributes Required: (this section typically only used in job posts)

• Bachelor’s degree in accounting, finance, or business, and/or the equivalent of a minimum of 4 years related experience
• A solid understanding of Accounting Principles / GAAP
• Software strengths include; Excel, G-Suite, Accounting software (preferably Netsuite) API and cloud-based environments.
• Excellent time management and communication skills
• Experience with retail and multi-channel sales
• Mac Proficiency
• Upbeat personality and a positive attitude
• Reliability and punctuality a must
• Exceptional attention to detail with the ability to focus well in a fast paced and sometimes, loud environment. (This is not a typical accounting environment)
• Proactive, organized self-starter that has the ability to learn and adapt to changes quickly

Additional Info and Benefits

• Full time position, based out of our store location. Please note this is not a remote position.
• Schedule is Monday through Friday 9am to 6pm with an hour for lunch
• Benefits include
  • Medical insurance fully paid for by the company depending on the plan selected
  • Dental and vision insurance
  • 401k after 6 months of employment with 2% match (must be 21 or older)
  • Generous PTO
    • Up to 28 days after 5 years of employment
  • Employee discount on music gear
  • Casual dress code and office environment