Accounting and Payroll Specialist from Catapult Staffing

Accounting and Payroll Specialist

LOCATION: Hybrid/Reston

SUMMARY OF POSITION:

The primary functions of this position are to complete semi-monthly and unscheduled payrolls, record journal entries, and reconcile bank accounts related to payroll; establish monthly and quarterly accruals; prepare accurate and timely retirement, regulatory, and internal reports; prepare the quarterly salary and benefits budget and forecast variance reports; support the preparation of the annual budget; process accounts payable and accounts receivable transactions related to Human Resources; and support the diversity and inclusion (D&I) program.

We’re proud of the way our teammates have a positive impact on everything we do. Our employees are committed to and exemplify our Core Values:

• Integrity through accountability, consistency, transparency, and trust

• Agility through adaptability, continuous improvement, expertise, and flexibility

• Partnership through collaboration, communication, leadership, and teamwork

• Inclusivity through diversity, relationships, respect, and support

PRINCIPAL RESPONSIBILITIES:

• Calculate and report quarterly accruals related to vacation liability, incentives, and Supplemental Retirement Plan.
• Review and process Human Resources-related vendor invoices in a timely manner, avoiding late payment and duplication of payment.
• Maintain working knowledge of and comply with policies including Vendor Management, Travel, Training, and Education reimbursement policies when verifying and processing Accounts Payable and employee reimbursements transactions
• Establish monthly, quarterly and year-end accruals related to compensation and benefits.
• Prepare monthly benefit allocation journal entries.
• Responsible for the semi-monthly payroll process using Automatic Data Processing (ADP), including processing benefit reimbursements and deduction payments.
• Calculate and ensure proper employee and matching contributions for qualified and non-qualified retirement plans.
• Verify personnel records, benefit deduction changes set up by Human Resources, and coordination of changes and modifications to the payroll system with a high level of accuracy.
• Ensure compliance with State and Federal tax withholding requirements.
• Knowledge of all OF plans and benefit programs to ensure compliance with policies, procedures, and applicable laws.
• Develop annual budget and quarterly forecast for compensation and benefits, review quarterly budget variances, and identify key underlying causes.
• Assist with the calculation and implementation of the variable pay programs (e.g. annual and deferred incentive programs).
• Participate in Year-End Processing, including W-2s & 941 reconciliation and various annual reporting (e.g. DB & 401(k) Census, Software Capitalization).
• Prepare journal entries for each payroll.
• Reconcile ADP reports to bank statements and General Ledger.
• Maintain confidential payroll records. Assist with compensation related regulatory and financial reporting, and other ad-hoc reporting.
• Review the Human Resources Compensation Committee of the Board of Directors materials related to compensation.
• Provide data in a timely manner in support of internal and external audit teams and implement remediation plans as needed.
• Maintain the Payroll procedures manual, ensuring updates are implemented and approved in a timely manner.
• Support the diversity and inclusion strategy by following policies and procedures that ensure opportunities for employees and diverse business partners.
• Responsibilities related to payroll are 50%, accounting 30%, and budget 20% of the overall duties.

PRINCIPAL JOB REQUIREMENTS:

• Bachelor’s degree or related work experience
• 5-7 years of work experience in accounting and payroll
• Working knowledge of accounting concepts and experience processing payroll
• Demonstrated ability to plan, organize, and prioritize tasks
• Strong analytical skills and attention to detail required
• Strong proficiency in Excel is a must
• Good interpersonal skills, ability to interact with staff on all levels
• Ability to listen and integrate ideas from diverse groups of individuals, build and maintain respectful relationships, collaborate with others, and resolve conflicts constructively
• Working knowledge of Defined Contribution and Defined Benefits
• Experience with the ADP Workforce system preferred
• Knowledge of various federal and state employment laws and regulations preferred
• FPC, CPP, or other certification a plus
• Proof of eligibility to work in the United States