Accounting Operations Support/Administrative Support - Advanced Mechanical Inc

This position will be working directly with our Accounting and Business Team. This position has a high level of customer interaction & confidentiality.  This person will work closely with every team member in our office, as well as providing support to our Managers. Qualifications include:  A Self – Starter, Strong Communication Skills, Customer Service Etiquette, Accuracy to Detail and Numbers, Extremely Organized and Proficiency in Microsoft Office (Outlook, Excel, Word).  Construction and Mechanical Services background are a plus, but are not required.  We are a fast-paced environment so multi tasking is a must!

Essential Functions:

• Assists personnel in several aspects of our business including our Service Dept, to Accounts Payable & Accounts Receivable Dept, and to be an Administrative Support to our Plbg and HVAC Mgrs.
• Responsible/Assist in all phone & email communications with customers, contractors, suppliers, etc….
• Responsible/Assist for keeping accurate spreadsheets in excel.  Must be excel proficient and be strong in data entry.
• Prepare necessary reports/enter data into such reports as a “Work In Progress”, in order to appraise each Project in terms of profitability, performance against budget, and other related matters.
• Prepares service billing work orders and purchase orders and posting payments to correct accounts.
• Proactively work with Project Managers to do job set ups and review their billings.
• Partner with Project Managers and the rest of the team when needed, in order to recommend alternate accounting procedures that could improve efficacy and efficiency, including new technology solutions.
• Follows up with customers on outstanding issues and resolve payment discrepancies.
• Follow up with Customers on requests and procedures.
• Assist in Dispatching of Service Calls when Dispatcher is off or on lunch break.
• Take the lead on job cost analysis.
• Inventory/Parts Control.
• Warranty submissions.
• Assists with mass communications to Customers.
• Assists with software release process.
• Gather, maintains and audits information in the database.
• Utilizes all support tools as directed.
• Conveys customer feedback to Mgmt staff as appropriate.
• May be called upon to assist in other support areas.
• Assist in reviewing system and training documentation.
• Other duties as assigned.

Qualifications include: 

A Self – Starter, Strong Communication Skills, Customer Service Etiquette, Accuracy to Detail and Numbers, Extremely Organized and Proficiency in Microsoft Office (Outlook, Excel, Word, Powerpoint).  

Construction and Mechanical Services background are a plus, but are not required.