Accounting/HR Admin Asst - Salvation Army

PAY RATE: $21.50 - $23.50 PH

JOB SUMMARY:Provide direct support to the ARCC Finance and Human Resources Departments.This includes regularly performing a variety of accounting and HR tasks to include accounts payable, accounts receivable, cash receipts, and payroll/HR tasks.Additionally, provide support for ARC reviews, audits, budgeting, and other areas as requested.

THE SALVATION ARMY MISSION STATEMENT:

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the Gospel of Jesus Christ and to meet human needs in His name without discrimination.

EMPLOYEE BENEFITS OFFERED:

• Opportunity for career growth
• Paid time off
• Monthly Management Incentive Bonus
• Medical, Dental, and Vision
• Wellness Program Incentives
• Retirement Plan
• Optional benefits, including Pre-paid Legal Service, AFLAC, Pet Insurance
• Employee Assistance Program (EAP)
• Employee Store Discounts
• Great Work Perks Discounts (Amusement Parks, Museums, Services and more!)
• Employee Referral Bonuses

ESSENTIAL JOB DUTIES:

ARCC ACCOUNTING

• Process ARCC invoices on A/P workflow.This includes obtaining approval from the Asst. DOF, working with THQ personnel to insure they are processed timely and handling wire transfers when necessary.
• Process cash receipts as necessary in cooperation with THQ Finance.This includes distributing those belonging to Centers, receipting ARCC income and maintaining adequate files as an audit trail.
• Review incoming checks and allocate accordingly.
• Maintain MICR Ledger and communicate to THQ.
• Invoice Warehouse Exchange.
• Process payroll checks (terminations, corrections, etc.) as needed for HR.
• Review approved ARCC Care card transactions for proper coding and back up.

ARCC FINANCE

• Assist with the annual budget process as assigned.This might include setting up various templates or spreadsheets, checking supporting documentation or keeping track of budget status.
• Assist with ARC Audit prep as needed.Cooperate with auditors for the Command audit.
• Assist with Review prep as needed.This includes printing reports and documentation, setting up the review file and other duties as needed.
• Review CARS Inc transactions and identify any that are outside of the Western Territory. These need to be brought to the attention of CARS Inc to verify allocation with Donor.
• Assist with processing officer mileage workbooks.Forward to DOF to be reviewed.
• Assist with recording the annual officer payroll info onto the T-drive for W-2s.
• Prepare various spreadsheets as requested.

ARC ACCOUNTING

• Work cooperatively with the Command Contact Center Director and THQ personnel to facilitate the smooth and efficient operations of the Bruin system. This includes facilitating training, reviewing accounts, adding new accounts, and submitting credit requests and follow up.
• Develop various spreadsheets as requested.
• Provide support to other centers as needed; processing their invoices or providing coverage as circumstances may require.
• Provide training to Center Accounting Clerks as needed.

HUMAN RESOURCES ACCOUNTING

• Assist Human Resources with payroll tasks, to include reviewing timesheet reports, submitting and review bi-weekly payroll, enter new direct deposit, enter Wage Garnishments/Liens.
• Process manual check requests.
• AFLAC invoice review and submit for payment.
• Respond to inquiries for unemployment and disability claims.
• Scan documents for employee files.

OTHER DUTIES

• Communicate with Center Clerks, Center H/R Assistants, Administrators, or THQ finance staff as required.
• Maintain Accounting and HR forms as needed. Send forms to ARCs as requested.
• Prepare and submit credit applications to ARCC vendors as needed.
• Perform other duties as required or assigned which are reasonably within the scope of the duties for this position.

QUALIFICATIONS

• High School diploma or GED equivalent required.
• Two-year college degree in a Business or Accounting field and/or minimum of three years of accounting/bookkeeping experience or suitable combination of education and experience.
• Proficiency in Microsoft Word, Excel and PowerPoint.
• Familiarity and basic knowledge with Accounting and HRIS software such as Shelby Accounting, Vivid Reporting and UKG.
• Working knowledge of Outlook mail/calendar system.
• Ability to utilize spreadsheets including formulas, charts and graphs.
• Ability to meet deadlines and work with all levels of personnel.
• Effective English written and verbal communication skills and ability to communicate effectively at all levels in the Command.
• Must be self-motivated, able to work with a minimum of supervision, adaptable and able to handle confidential matters.

PHYSICAL REQUIREMENTS:

• Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis.
• Ability to grasp, push, pull objects such as files, file cabinet drawers, and other office equipment.
• Ability to lift or move up to 30 lbs.
• Ability to perform various repetitive motion tasks.

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)