Accounting Coordinator - Air Group LLC
Whippany, NJ
About the Job
About Us:
New Jersey’s premier HVAC-Plumbing-Electrical company is looking for a Full-time Accounting Coordinator to join our winning team. We are First Class and so are our employees, this enables us to offer exceptional benefits and competitive pay.
We are seeking individuals who are looking for an opportunity to grow with us. The Accounting Coordinator supports the efficient operation of the Accounting Department by performing a wide range of administrative and accounting functions. This position is responsible for executing tasks for Accounts Payable, Accounts Receivable, job costing and administration. If you are great at multitasking and are energized by staying busy then you are exactly what we need and we hope you will join our team.
Tasks and Responsibilities
Accounts Payable
Perform on a timely and accurate basis all day-to-day accounting activities related to effectively managing the Company’s payables:
Set up and maintain Vendor data
Collect and maintain insurance and W9 forms for vendors
Process invoices according to the designated workflows within the DocuWare and ServMan applications
Reconcile monthly vendor statements
Communicate with vendors and internal staff to resolve invoice, purchase order and receiving ticket discrepancies
Process payments as directed
Accounts Receivable
Perform on a timely and accurate basis all day-to-day accounting activities related to effectively managing the Company’s receivables
Ensure all customers and jobs are set up properly and maintained within the Servman application; coordinate with Project Managers and Department Managers as necessary
Prepare monthly AIA Requisitions for all Construction Projects utilizing the designated application (Textura / AutoDesk / ProCore) or via the approved Excel G702 and G703 documents
Record monthly billing for each job in the ServMan application
Reconcile AIA’s to ServMan monthly; notate discrepancies for Controller and CFO review
Compile the Weekly / Monthly Billing Report for all trades
Distribute all Billing documents for each job to the appropriate customer contacts by the established deadline each month
Track, Prepare and obtain vendor lien releases
Accounts Receivable
Communicate with customers regarding billing and payment inquiries
Apply payments received to the correct job; investigate and resolve any discrepancies
Job Costing
Perform on a timely and accurate basis all day-to-day accounting activities related to effectively managing the Company’s Job Costing Program
Maintain Monthly Job Cost reports for each Percentage of Completion Job
Review purchase orders, track accrued expenses and ensure all costs are billed in the appropriate period
Provide cost data to Project Managers each month
Administration
Perform all assigned administrative tasks in an accurate and timely manner
Monthly and Quarterly incentive calculation and processing
Account reconciliations
Data entry
Any additional tasks as required
Qualifications:
1-3 years of experience in accounting and / or administration
General accounting and administration experience in a contracting and job cost environment preferred
Advanced proficiency with MS Excel and MS Word
Excellent organizational and communication skills
Ability to meet deadlines while performing tasks with completeness and accuracy
Our Benefits:
Medical (3 Plans to choose from)
Dental
FSA/HSA
Vision
Vacation
401K (Generous Match)
8 paid holidays
Competitive Pay
Source : Air Group LLC