Accounting Clerk- Starting at $21.00/per hour - Menzies Aviation (USA) Inc

Key Responsibilities

• Monitors the purchasing of fuel as well as dispensing of fuel, determine and documents causes of excessive fuel losses and
improper fuel dispensing
• Maintains accurate records of fuel inventories, checks and confirm deliveries, may process supplier's credit cards and other
approved credit cards for payment
• Verifies and posts details of business transactions, such as funds received and disbursed, and totals accounts
• Computes and records charges, refunds, cost of lost or damaged goods, freight charges, rentals, and similar items
• Types vouchers, invoices, checks, account statements, reports, and other records
• Reconciles bank statements or petty cash when applicable
• Interfaces with external venders and customers regarding invoices issued and received
• Interfaces with internal department managers and their supervisors to verify daily operations
• Responsible for updating and correcting payroll hours in Kronos for employees on a daily/weekly basis
• Compiling and posting employee payroll data and managing hours clocked
• Keep track of attendance records, monitor lateness/absence/manual miss punches, etc
• Updating shifts times/altering expected times prior to shift commencements to reduce missed punches including shift
trades/coverage
• Ensuring Exception reports are completed when required and filled out completely including signatures from both the
employee and the department manager
• Ensure weekly OT report is received, completed and signed by manager
• Coordinate with payroll department for any missing forms (not received or received after payroll has been run)
• Enter fuel tickets into the application(s) daily to maintain established deadlines
• Inputs inventories, receipts and transfers daily
• Perform analysis of (loss/gain) in the system daily
• Responsible for reconciling daily book inventories by individual supplier
• Validates monthly closing reports to ensure that monthly summaries add up to daily totals
• Maintain all base fueling billing through Accounts Payable
• Maintain all base billing through RSMS.
• Enter fuel tickets and flights into the application(s) daily to maintain established deadlines
• Organize, arrange, and enter document data in accordance with established procedures
• Perform general office duties inclusive of, but not limited to filing, answering telephone(s), mail distribution and
composing correspondence
• All other reasonable tasks as requested by department managers and/or the General Manager

Qualifications

• Must be 18 years of age or older
• Possess valid US driver's license with a clean driving record
• Pass pre-employment drug screen and all pre-employment testing
• Ability to proficiently read, write and speak English, Must be comfortable lifting 70lbs repetitively
• Must be comfortable working in all weather conditions
• Pass FBI background and obtain US Customs Seal
• Must be available and flexible to work variable shifts including weekends and holidays
• Graduation from high school or evidence of equivalent educational proficiency
• Minimum two to three years’ progressive experience in a busy retail/administrative role
• Understanding of operational planning and resource allocation
• Ability to read and interpret management level documents.

Knowledge, Skills, and Abilities

• Ability to learn quickly
• Ability to understand and carry out oral and written instructions and request clarification when needed
• Strong interpersonal skills
• Ability to work as part of a team
• Ability to build relationships

Working Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the
essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions.

While performing the duties of this job, the employee may regularly work in outside weather conditions. The employee frequently works near moving mechanical parts, high voltages and high hydraulic/pneumatic pressures. The employee is also frequently exposed to very loud noise levels, fumes or airborne particles and hazardous substances, materials or waste. The employee occasionally works in high, precarious places.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the
essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions. While performing the duties of this job, the employee is frequently required to stand, walk, sit, use hands to finger, handle or feel objects, tools, or controls; reach with arms, climb or balance; and talk or hear.

Other tasks could include digging and shoveling, such as snow removal around equipment and office. Employee may also engage in debris removal which involves lifting, bending, and stooping. The employee must frequently lift and/or move up to 25lbs and occasionally lift and/or move up to 70lbs.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c) Accounting