Accounting Clerk - Swagelok Northwest (US)

We are Swagelok Northwest (US), the Swagelok authorized sales and service center providing the highest quality products, services and fluid systems training for the Pacific Northwest and Alaska. We are seeking a highly skilled and motivated Accounting Clerk. The ideal candidate is curious and wants to understand the business and the accounting processes that make us successful. While the main responsibility of an Accounting Clerk is to process receivables and payables this position is also looking for new avenues to grow and connect with internal and external customers. 

As part of a hand-picked team, your contribution makes a difference every day.

Schedule: Onsite Monday - Friday 7:30 a.m. to 4:30 p.m. Remote work is not available for this position.

Benefits include:

• Reliable 40 hour a week schedule
• Onsite free parking and near the MAX line.
• Paid training
• Leadership longevity with a focus on associate and team development
• Performance-based bonuses 3%-10% of annual wage
• Health and Dental Insurance after 30 days of employment. Swagelok pays up to 85% of employee health insurance premiums.
• 7 paid holidays a year
• 100% company paid: Short-term, long-term, and Life Insurance
• 401(k) program with up to a 4% company match
• Tuition Reimbursement for an undergraduate degree
• Up to 104 hours of PTO in your first year of employment
• 8 hours of paid volunteer time every year
• Career advancement opportunities

POSITION SUMMARY

POSITION SUMMARY

The Accounting Clerk is responsible to perform both accounts payable and receivable activities in a timely manner. Ensuring the company receives payments for goods and services and properly records transactions, which includes processing invoices and credit card payments. They are responsible to compile and maintain accounts payable records, pay bills, review expense and prepare reimbursements when needed. 

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Utilizes computerized accounting software programs
• Processes invoices daily
• Processes credit card payments daily
• Processes bank deposits
• Posts cash receipts in accounting systems
• Tracks outstanding receivables
• Communicates with customers on miscellaneous billing issues daily
• Reviews all invoices for appropriate documentation and approval before payment.
• Prints and obtains signatures on all accounts payable checks.
• Distributes payments as required.
• Reviews employee-submitted expense reports and prepare reimbursement checks.
• Maintains all accounts payable reports, spreadsheets, and accounts payable files.
• Track Service Commission and provide analysis to leaders as needed.
• Other miscellaneous administrative duties upon request
• Receiving vendor invoices, entering invoices in ERP accounts
• Pay incoming bills

CORE COMPETENCIES

• Outstanding customer focus and level of service
• Excellent oral & written communication
• Professionalism
• Highly organized
• Problem-solving ability
• High-level of confidentiality

KNOWLEDGE, SKILLS AND ABILITIES

Education

• Associates Degree, preferably in accounting or equivalent work experience

Experience

• 3 plus years of accounting experience

Required Skills and Certifications

• Accounting knowledge and skills
• General knowledge of accounting software
• The ability to perform in a fast-paced work environment
• Excellent attention to quality and detail.
• Capable of working independently to set priorities and multi-task to get them done.

Preferred Skills

• Knowledge of SAP
• Knowledge of Excel and pivot tables
• Proficient math skills
• Excellent written and communication skills

EQUIPMENT AND SOFTWARE REQUIREMENTS

• Proficiency using Microsoft Office Suite (Word, Excel, Outlook)

WORKING CONDITIONS AND PHYSICAL DEMANDS

• Seated workstation in an office environment
• Sitting at a workstation for extended periods
• Operation of keyboard/office equipment for extended periods