Accounting Clerk - ECHO INC.
North Fort Myers, FL 33917
About the Job
SUMMARY:
Under general supervision, performs routine finance, administrative and other tasks as
assigned by the Finance Supervisor and/or Manager/Director including processing and
monitoring payments and expenditures in a timely manner. The Accounting Clerk is
responsible for maintaining records for all expenditures and receipts.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Open, sort and date incoming mail.
2. Review expenditures for appropriate authorization, coding, and supporting documentation in Approval Max.
3. Code and enter invoices into QuickBooks as needed.
4. Review expenditures for appropriate authorization, coding, and supporting
documentation.
5. Reconcile credit card accounts and clear accounts monthly.
6. Prepare vendor checks for signature and mailing.
7. Ensure scanned/digital documentation is complete monthly.
8. Update/maintain key month-end finance spreadsheets (work papers).
9. Research accounts payable inquiries from vendors and staff.
10. Enter other QuickBooks entries from month-end spreadsheets.
11. Support international impact center monthly financial reconciliations and reporting.
12. Scan, file or copy documentation.
13. Process bi-weekly payroll as needed.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.
1. Must have knowledge of general bookkeeping, accounts payable, to include A/P & recording income, office procedures and practice.
2. Previous bookkeeping experience mandatory.
3. One year of payroll processing experience required.
4. Must have the ability to plan and organize work schedule to complete tasks as assigned by the Finance management.
5. Ability to maintain a high level of accuracy and timeliness with responsibilities.
6. Strong analytical skills and acumen.
7. Ability to utilize automated data processing systems and operate office machines.
8. Ability to communicate with others and to assimilate and understand information, in a manner consistent with the essential job functions.
9. Must subscribe to the ECHO Statement of Faith.
REQUIRED EDUCATION AND EXPERIENCE:
Positions directly supervised: none.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The employee
must have the ability to multi-task. The office working conditions and the noise level in
the work environment is usually quiet, but there can be times when activity levels are high, and one must be able to work effectively during times of frequent interruptions.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. While performing
the duties of this job, the employee is regularly required to stand; walk; use hands, talk
and hear. Fine motor skills such as typing, the use of a computer mouse and telephone
handset are required. The employee is frequently required to reach with hands and arms. The employee is required to sit, stoop, kneel, and crouch. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
POSITION TYPE AND EXPECTED HOURS OF WORK:
This is a part-time position. Days and hours of work fall into the normal ECHO work week Monday through Friday, 8:00 a.m. to 5:00 p.m. (hours varied)
TRAVEL:
None
OTHER DUTIES:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
AAP/EEO STATEMENT:
ECHO is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner.
In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status, genetic information, or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job.
ECHO is a Christian religious-affiliated organization; and as such, is not subject to
religious discrimination requirements. ECHO’s hiring practices and EEO discrimination
practices are in full compliance with both federal and state law. Federal law creates an
exception to the “religion” component of the employment discrimination laws for
religious organizations and permits them to give employment practice preference to
members of their own religious beliefs.
Under general supervision, performs routine finance, administrative and other tasks as
assigned by the Finance Supervisor and/or Manager/Director including processing and
monitoring payments and expenditures in a timely manner. The Accounting Clerk is
responsible for maintaining records for all expenditures and receipts.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Open, sort and date incoming mail.
2. Review expenditures for appropriate authorization, coding, and supporting documentation in Approval Max.
3. Code and enter invoices into QuickBooks as needed.
4. Review expenditures for appropriate authorization, coding, and supporting
documentation.
5. Reconcile credit card accounts and clear accounts monthly.
6. Prepare vendor checks for signature and mailing.
7. Ensure scanned/digital documentation is complete monthly.
8. Update/maintain key month-end finance spreadsheets (work papers).
9. Research accounts payable inquiries from vendors and staff.
10. Enter other QuickBooks entries from month-end spreadsheets.
11. Support international impact center monthly financial reconciliations and reporting.
12. Scan, file or copy documentation.
13. Process bi-weekly payroll as needed.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.
1. Must have knowledge of general bookkeeping, accounts payable, to include A/P & recording income, office procedures and practice.
2. Previous bookkeeping experience mandatory.
3. One year of payroll processing experience required.
4. Must have the ability to plan and organize work schedule to complete tasks as assigned by the Finance management.
5. Ability to maintain a high level of accuracy and timeliness with responsibilities.
6. Strong analytical skills and acumen.
7. Ability to utilize automated data processing systems and operate office machines.
8. Ability to communicate with others and to assimilate and understand information, in a manner consistent with the essential job functions.
9. Must subscribe to the ECHO Statement of Faith.
REQUIRED EDUCATION AND EXPERIENCE:
- Associate degree in Accounting or Business or equivalent experience.
- Must have a basic knowledge of bookkeeping, accounts payable processing and payroll.
- Strong computer skills required. Experience with Microsoft Office and Google applications, especially Excel.
- Good oral and written communication skills.
- Ability to effectively present information in one-on-one and small group situations to the general public and other employees.
- Non-Profit experience preferred.
Positions directly supervised: none.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The employee
must have the ability to multi-task. The office working conditions and the noise level in
the work environment is usually quiet, but there can be times when activity levels are high, and one must be able to work effectively during times of frequent interruptions.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. While performing
the duties of this job, the employee is regularly required to stand; walk; use hands, talk
and hear. Fine motor skills such as typing, the use of a computer mouse and telephone
handset are required. The employee is frequently required to reach with hands and arms. The employee is required to sit, stoop, kneel, and crouch. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.
POSITION TYPE AND EXPECTED HOURS OF WORK:
This is a part-time position. Days and hours of work fall into the normal ECHO work week Monday through Friday, 8:00 a.m. to 5:00 p.m. (hours varied)
TRAVEL:
None
OTHER DUTIES:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
AAP/EEO STATEMENT:
ECHO is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner.
In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status, genetic information, or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job.
ECHO is a Christian religious-affiliated organization; and as such, is not subject to
religious discrimination requirements. ECHO’s hiring practices and EEO discrimination
practices are in full compliance with both federal and state law. Federal law creates an
exception to the “religion” component of the employment discrimination laws for
religious organizations and permits them to give employment practice preference to
members of their own religious beliefs.
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Source : ECHO INC.